What are the responsibilities and job description for the Executive Assistant - Full Time - Onsite Role position at CrowdPlat?
Job Summary
We are seeking a proactive and highly organized Executive Assistant to support the CEO in day-to-day operations, high-priority projects, and strategic initiatives. This role demands exceptional attention to detail, excellent communication skills, and the ability to manage a wide array of administrative and operational tasks with discretion and efficiency. You’ll be a key partner in helping the CEO stay focused, organized, and responsive in a fast-moving environment.
Key Responsibilities
Calendar & Inbox Management
- Manage the CEO’s inbox and calendar, prioritize time-sensitive requests, schedule internal and external meetings, and coordinate travel arrangements with precision and confidentiality.
Interview Coordination
- Organize and schedule candidate interviews, communicate with applicants, and liaise with hiring managers to ensure a smooth and timely recruitment process.
Billing & Payment Support
- Track invoices, prepare billing summaries, process vendor payments, and assist with payment follow-ups and reporting using basic accounting or billing tools.
Document & Presentation Support
- Draft, edit, and proofread proposals, slide decks, memos, and internal documentation. Ensure all materials are polished, accurate, and ready for review or presentation.
Client & Vendor Communication
- Respond to general inquiries, coordinate follow-ups, and maintain positive communication with clients, consultants, and vendors on behalf of the CEO.
Sales and Marketing
- Provide flexible support across departments—including sales, marketing, recruiting, and operations—based on shifting priorities in a startup environment.
Requirements
Experience:
- 2–5 years in an executive assistant, office management, or administrative role—preferably in a startup, small business, or consulting firm. Experience in recruiting, billing, or customer-facing roles is a plus.
Education:
- High school diploma required; Associate’s or Bachelor’s degree preferred.
Skills:
- Highly organized with excellent time management
- Strong written and verbal communication
- Proficient in Microsoft Office and Google Workspace
- Able to manage competing priorities independently
- Familiar with basic accounting, invoicing, or billing tools
Preferred Qualifications
- Experience using Calendly, Smartsheet, or other scheduling/project tools
- Familiarity with billing or accounting systems (e.g., QuickBooks, Deel or Bill.com)
- Background in recruiting coordination or HR administration
- Comfortable working in a distributed, fast-paced environment
Travel Requirements
- This role would require occasional travel to event and conferences
