What are the responsibilities and job description for the Legal Administrative Assistant position at Crowley Fleck PLLP?
Our Kalispell, Montana office is currently seeking an experienced Legal Administrative Assistant.
POSITION SUMMARY:
The Legal Administrative Assistant works closely with attorneys and legal professionals providing general office support. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.
KEY RESPONSIBILITIES:
- Maintains electronic and non-electronic case files including scanning, copying, and filing.
- Opens and closes case files in accordance with firm procedures.
- Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
- Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleadings as assigned.
- Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
- Assists assigned attorneys with time entry as needed.
- Responds to and resolves administrative inquiries and questions.
- Performs other related duties as assigned.
KEY SKILLS:
- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
- Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
- Able to work in collaboration within a team and independently.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
- Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- Minimum of three years of experience in an administrative role preferred.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver’s license.
- Available to work overtime as needed and approved by assigned attorneys.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
PAY & BENEFITS:
The Firm offers a competitive wage and a comprehensive benefits package including:
The Firm offers a competitive wage and a comprehensive benefits package including:
- Medical, dental, and vision.
- Employer paid short and long-term disability.
- Voluntary life, accident, and critical illness.
- Flexible spending accounts.
- Vacation, sick, and personal leave.
- Paid parental leave.
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
