Administrative Assistant Mesa, AZ onsite

Administrative Assistant

On-site in Mesa, AZ

Position Overview

This position supports and assists management and staff with various administrative duties.

Job Duties

• Assist the Vice President of Technical Services and the IT Department, including coordinating meetings with other departments.
• Relay messages and maintain a high level of confidentiality while supporting the VP of Technical Services.
• Maintain IT department content on the company intranet.
• Book travel and complete expense reports through Concur.
• Maintain district information in company directory.
• Assist with major company events as needed.
• Provide administrative support for management as required.
• Offer back-up phone coverage for receptionists when necessary.
• Perform other duties as assigned.

Knowledge

• Experience in an office setting.
• Proficiency in Microsoft Word, Excel, Outlook, and Skype.

Skills

• Strong written and verbal communication.
• Ability to manage multiple phone lines.
• Familiarity with online purchasing and travel platforms.

Abilities

• Multi-tasking, typing, researching, and presenting information effectively.
• Maintaining communication with a diverse range of clients and employees.

Education and Experience

• Two years of related experience in an office setting.
• High school diploma or GED equivalent.

Physical Demands and Work Environment

• Ability to sit for extended periods, stoop, bend, and stretch for files and supplies.
• Occasionally lift objects or files weighing up to 30 pounds.
• Manual dexterity for operating office equipment (e.g., keyboard, phone, copier).
• Adequate hearing for phone and video conferencing.
• Visual acuity for prolonged computer use.
• Work in a typical office environment with moderate noise, fast-paced projects, and potential travel with overnight stays.