What are the responsibilities and job description for the Executive Administrative Assistant position at CRST The Transportation Solution, Inc?
Who We Are
Headquarters: Cedar Rapids, IA
Position Location: Cedar Rapids, IA – Edgewood Building (1332 Edgewood Rd SW, Cedar Rapids, IA 52404)
CRST The Transportation Solution, Inc.
For nearly 70 years, CRST has delivered on its promises to customers, growing to be one of the nation’s largest privately held transportation and logistics companies. We offer one of the broadest arrays of transportation and logistics services in the industry, including truckload capacity solutions, flatbed, transportation management, dedicated services, high-value product white-glove services, team expedited, and final mile home delivery.
Our nationwide team of nearly 4,000 experienced drivers and a nationwide network of independent contractors and agents drives more than 370 million miles a year – powered by more than 16,000 transportation assets, 2,000 driver support team members, and state-of-the-art tools and systems. And with every mile, CRST reinforces its unwavering dedication to safety, service, and value.
Learn more at crst.com
The Position
Reporting Structure: The Executive Administrative Assistant reports to the President – Dedicated Solutions.
Compensation: CRST offers a competitive compensation package, including a base salary and a comprehensive benefits program.
Job Schedule: Monday-Friday (8:00 AM-5:00 PM, 1-hour lunch) We understand flexibility is important, so this schedule can be adjusted to be earlier or have a shorter lunch, as long as an 8-hour shift is completed.
The Executive Administrative Assistant is responsible for supporting the executive team by managing schedules, coordinating travel, preparing reports, and safeguarding confidential information. This position plays a key role in ensuring smooth operations and seamless communication, allowing executives to focus on strategic priorities. Key responsibilities include:
- Welcome guests and customers with a cheerful greeting, either in person or by phone
- File financial reports promptly in the preferred format (e.g., paper, binders, electronic)
- Create reports, graphs, tables, and presentations for the executive team
- Manage executives’ calendars: schedule meetings, send reminders, and ensure punctuality
- Arrange travel: book flights, lodging, and rental cars, including corporate aircraft options
- Reserve accommodations for conferences, conventions, and board meetings
- Sort and process mail and correspondence
- Order supplies and oversee office equipment maintenance
- Protect confidential information to build trust and safeguard operations
- Act as a liaison with the Director of Facilities to maintain building standards
- Perform other duties as assigned
- Maintain regular and reliable attendance
Qualifications
- High school diploma or GED required
- Experience supporting senior executives with strong organizational and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the Windows operating system
- Excellent communication skills, with a focus on confidentiality and professionalism
- Strong attention to detail and the ability to meet deadlines in a fast-paced environment
The CRST Core Values: Safety at the Core of All We Do – Integrity in Every Decision and Action – Commitment to the Success of Employees, Customers, Agents, Contractors, and Communities.
EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
