Executive Assistant To COO

Why Cruz Companies?

As one of the country's oldest and largest 100% minority-owned companies, we blend modern practices with traditional values of quality and integrity. The John B. Cruz Construction Company spearheads landmark building projects. Cruz Development Corporation crafts well-designed communities with the highest standards of living, Cruz Management Company, Inc. delivers quality residential housing management, maintenance, and relocation services. We've also established Cruz C.A.R.E.S., giving back to our communities through scholarships, enrichment programs, and fun outdoor adventures. We are pioneers in progress and strive to elevate the communities where we work.

Executive Assistant to the COO

Cruz Companies is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide high-level administrative support to the company COO in our Boston office. This individual will handle a wide range of administrative and support tasks and will be expected to independently initiate and implement processes to effectively manage projects, schedules, information, and people.

Requirements

• COO Calendar Management : Schedule appointments, handle meeting requests, and make calendar updates / changes in a timely manner, while prioritizing the most sensitive matters with a high level of confidentiality.
• Meeting Support : Assist the COO in preparing for meetings with internal and external stakeholders, including drafting agendas, developing and distributing presentation materials, taking notes, recording meeting minutes, and keeping track of follow-up items.
• Point of Contact : Serve as the primary point of contact for the COO, greeting employees, visitors, clients, and vendors; screening and directing incoming phone calls; and sorting the COO's mail.
• Daily Schedule Management : Use discretion, judgement, and knowledge of the organization to facilitate the COO's activities, making adjustments and recommendations to make sure the COO's day-to-day schedule is on track.
• Support on CEO Initiatives : Work closely with the COO to keep him well informed of upcoming commitments, responsibilities, and important dates, and follow up on these appropriately; act as a resource across leadership on special projects; and conduct research and information gathering on behalf of the COO, which may include preparing summaries and reports.
• Efficiency Improvements : Analyze current processes and procedures and assist in improving / creating procedures to facilitate effective and efficient administrative operations.
• Event Coordination : Help coordinate and organize various company events and celebrations.
• Relationship Management : Develop positive and strategic relationships at all levels of the organization.
• Other Administrative Duties : File, scan, and photocopy documents; order supplies and services; approve purchase orders and check requests; submit expense reports for approval from the COO on behalf of managers; occasionally may provide administrative support as back-up for other departments.

Knowledge, Skills & Certification Requirements

software like Adobe Acrobat Pro, with the ability to learn new or updated software.

Employees at Cruz Companies enjoy these benefits :

Please submit your resume

Cruz Management Company Inc. is committed to a work environment that celebrates, supports, and respects all individuals. All matters of employment, including hiring, promotion, discipline, and discharge, are based solely on merit, qualifications, and business needs at the time. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, gender identity or expression, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.