What are the responsibilities and job description for the Administrative Support Specialist position at CRYOPAK INC?
We are seeking an adaptable and detail-oriented Administrative Support Specialist for a 3 month temporary role, with the possibility of extension or permanent hire. Weekly hours may fluctuate between 32 and 40 hours, depending on workload and operational needs. The ideal candidate is someone who is comfortable managing multiple facets of logistics administration, meticulous and methodical in data management, and exercised excellent communication across departments to keep daily operations running smoothly.
WHO WE ARE:
We are a textile recycling/manufacturing company located in Irvington, NJ specializing in Food Packaging for Shipping of Refrigerated and Frozen ingredients as well as the manufacturing of Mattress Components and Insulator Pads by recycling fibers.
JOB SUMMARY & ESSENTIAL JOB FUNCTIONS:
The Administrative Support Specialist is responsible for performing a range of clerical and administrative tasks to support daily operations. Duties include, but are not limited to, initiating daily work orders, entering production reports, registering reception of materials, coordinating and perform weekly inventory checks, and issuing receiving and shipping documents into the MRP system.
- Work in coordination with Buyer to order office supplies and equipment parts
- Handle all paperwork and documentation. This includes creating and fulfilling sales orders, creating and receiving purchase orders, and completing production orders
- Issue and distribute daily work orders for the different departments
- Verify, validate and enter daily production report
- Coordinate with transport companies shipping of finished goods to clients
- Prepare shipping documents and provide information to shipping department
- Verify, validate and enter in MRP all received material (raw material and parts)
- Perform all administrative tasks related to the administrative functions.
MINIMUM QUALIFCATIONS:
- High School Diploma or GED
- 1 year of related experience in an office environment
- Logistics and Buyer experience an asset.
- Microsoft Office (Excel, Word, Outlook)
- Superior communication in English, both oral and written
REQUIRED COMPETENCIES:
- Very good fast learning capacity
- Autonomous and demonstrate thoroughness in all aspects of the job
- Good communication skills
- Performance-oriented and strict expense management
It is CFT’s policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.
