Logistics Compliance Specialist

Compliance Specialist

The Compliance Specialist will manage compliance for our client’s asset-based division and brokerage operations. This role ensures all freight activities adhere to FMCSA, DOT, and customer-specific regulations. The Compliance Specialist will oversee fleet compliance, carrier onboarding, risk management, and document control to ensure smooth, legal, and efficient operations.

Job Type: Full-time

Responsibilities

• Ensure fleet vehicles meet regulatory standards, including FMCSA and DOT inspections, registration, and maintenance.
• Conduct routine audits of vehicle logs, maintenance schedules, and inspection documentation.
• Maintain updated driver qualification files, including CDL validation, medical certificates, training records, and HOS compliance.
• Monitor driver ELD logs via Motive (KeepTruckin) for HOS violations and provide corrective training or action as needed.
• Monitor trailer usage to meet customer deadlines (e.g., 4-day return policy for our client’s trailers, penalties starting at $150/day beyond deadline).
• Ensure trailers are in compliance with regulatory requirements and safe for use.
• Enforce compliance with our client’s customer expectations, such as real-time updates, on-time pickup/delivery, and driver change notifications.
• Manage operational compliance for high-priority contracts, including penalty avoidance for trailer delays or delivery failures.
• Screen and onboard third-party carriers, ensuring they meet our client’s standards for compliance, including insurance, DOT/MC authority, and safety ratings.
• Maintain a qualified carrier database and ensure timely renewal of certifications.
• Verify load tenders, contracts, and other brokerage agreements align with regulatory requirements.
• Ensure proper documentation for shipments, including Bills of Lading (BOL), carrier agreements, and rate confirmations.
• Address and mitigate risks associated with non-compliant carriers, including suspending or removing unsafe operators from the network.
• Oversee cargo claims and insurance policy adherence for both asset-based and brokerage shipments.
• Conduct internal audits of our client’s operations, ensuring all compliance documentation is accurate and up to date.
• Prepare and present reports on compliance status, audit results, and corrective action plans.
• Stay current with changes in transportation regulations (e.g., FMCSA, DOT, state-specific laws).
• Implement new compliance procedures and train staff on updates.
• Investigate compliance violations, including late deliveries, trailer penalties, or driver issues, and implement corrective actions.
• Document all incidents and follow up to ensure future compliance.
• Leverage technology platforms like (TMS), Motive (ELD), and GPS tracking tools to monitor real-time compliance.
• Utilize analytics tools to identify trends in compliance and develop risk mitigation strategies.
• Train drivers, dispatchers, and brokers on our client’s compliance protocols.
• Develop guides, checklists, and workshops to maintain a culture of compliance and safety.
  
  

Experience:

• Bachelor’s degree in Logistics, Business Administration, or related field (or equivalent experience).
• 3-5 years in freight compliance, with experience in asset-based and brokerage operations.
• Familiarity with FMCSA, DOT, and customer-specific compliance requirements.
• Proficiency in compliance and logistics tools, including TMS, ELD (Motive (KeepTruckin)), and Microsoft Office.
• Strong knowledge of TMS platforms, ELD monitoring, and trailer tracking systems.
• Transportation safety certifications (e.g., Certified Transportation Safety Professional, CTP) preferred.
• Exceptional attention to detail and problem-solving skills.
• Excellent communication and collaboration abilities.
• Strong organizational skills and the ability to manage multiple priorities.
  
  

This position offers a competitive base salary.

Related to: Freight, Freight Delivery, Transportation Logistics, Logistics, Transportation, Trucking, Truckload, Supply Chain, Shipping, Asset, Asset Brokerage, Fleet, Terminal, OTR, Fleet, Dedicated, Owner-Operator, Freight, Freight Brokerage, Freight Delivery, Transportation Logistics, Logistics, Transportation, Transportation Brokerage, Trucking, Trucking Brokerage, Truckload Brokerage, Supply Chain, Supply Chain Solutions, 3PL, Third Party Logistics, Shipping, Non-Asset, Non-Asset Brokerage, OTR, TL, Truckload, FTL, Full Truckload, Truck Load, Semi, Tractor-Trailer, freight operations, customer service, tracking, tracing, pricing, planning, driver dispatching, post-delivery, transactional freight, shipment, delivery, Dispatch, dispatching, dispatcher, terminal, check-ins, track and trace, load times, wait times, scheduling, pricing, rate negotiation, driver management, maintenance scheduling, fleet, fleet management, fleet coordination, driver checks, MC numbers, Independent Contributor, Team Player, Individual Contributor, IC