Procurement Specialist - Remote

CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the top personal lines property and casualty insurance groups in the U.S. Our employees proudly live our core beliefs and fulfill our enduring purpose to help members prevent, prepare for and recover from life's uncertainties, and we're proud of the culture we create together. As we commit to progress over perfection, we recognize that every day is an opportunity to be innovative and adaptable. At CSAA IG, we hire good people for a brighter tomorrow. We are actively hiring for a Procurement Specialist! Join us and support CSAA IG in achieving our goals.

Your Role

As a Senior Procurement Specialist, you will procure products and services on behalf of other business units of moderate to high complexity. Generally, requires knowledge translating specifications to a supplier for IT hardware, commercial print, furniture, and other items that require category knowledge when negotiating pricing and selecting the appropriate supplier. You will be responsible for obtaining best value and mitigating risk for the enterprise when awarding business. You will utilize data to perform analysis for problem solving, and you will exercise judgement within defined procedures and practices to determine appropriate action. You will build successful working relationships with both internal and external customers. You will manage supplier on-boarding, reviews, validate data provided, and approve before supplier is added to Accounts Payable system for payment. You will also be responsible for resolving issues with products and/or pricing to ensure efficient processing of payments, as well as other supplier related issues.

In this role, you may work at the direction of more senior and experienced staff and management on complex IT related orders. Ability to work independently with minimal direction on transactional purchases is a must.

Your Work

• Reviews and analyzes purchase requisitions. Performs purchasing activities primarily for IT departments to acquire products and/or services in a cost-effective and timely manner.
• Train business users on P2P processes including requisition creation and receipt process.
• Processes purchase change orders and requests for quotes to suppliers
• Responsible for procurement of accurate business system data input and integrity.
• Participates in maximizing the procurement teams' changes, quote table maintenance, supplier database information, error report analysis, and part number/supplier code information.
• Focuses on more complex IT related transactions which requires special handling due to accounting treatment of purchase and system interfaces to non-procurement applications. Other spend category knowledge required to support commercial printing and specifications, furniture, and desktop applications to obtain license keys for IT desktop team to install on laptops.
• Interacts closely with suppliers and QA to resolve quality or service-related issues.
• Supports Strategic Sourcing/Procurement Consultants with transaction analysis and maintains vendor hosted sites.
• Provides supplier management for transactional suppliers. Conducts reviews with transactional suppliers. Works with suppliers to ensure market basket items are up to date and with the correct contract pricing.
• May assist or back up Purchasing Card Administrator with Purchasing Card Program, includes credit card application approvals, audits, credit limits, disputes, card closures, training cardholders and managers and day to day support of the program.
• May assist with reviews and approvals for new suppliers. Assist suppliers with questions regarding completion of our questionnaires. Works closely with AP on supplier related issues and/or validations to bank changes and/or remit to addresses to ensure integrity of data and ensures all changes are submitted by the supplier through the secure Coupa portal.
• Provides oversight and guidance to other procurement specialists.
• Processes NDAs and obtains supplier and business electronic signatures via DocuSign.
• Handles Statements of Work, Order forms, Change orders, Basic Master Agreements, amendments, renewals and extensions. Develops contracts within their category of expertise assigned.
• Participates in contract negotiations, may occasionally lead the team through the process for contracts.
• Develops RFP’s, RFI’s and RFQ’s integrating requirements from business and technical clients including functional and operational requirements.
• Facilitates the development of the selection scoring methodology and process with business, technical and legal stakeholders. Collects and organizes data (in excel) for team to review and score when managed outside of automated tools.
• Provides support for all suppliers and assists the manager in management of the collaborative supplier relationship.
• Fulfills business needs, which may include investing extra time, helping other teams, etc.
• Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Lives into cultural norms (e.g., willing to have cameras when it matters helping onboard new team members, building relationships, etc.).
  
  

Required Experience, Education And Skills

• Bachelor's degree in related area or an equivalent combination of education and experience.
• 5 years procurement experience with at least 2 years, collaborating with suppliers and obtaining quotes for spot buys and or related business experience.
• 3 years market knowledge experience in Information Technology or related field.
• Advanced skills in Microsoft Excel, Word and Adobe Pro, PowerPoint, and DocuSign.
• Ability to travel as needed for role, including divisional / team meetings and other in-person meetings.
  
  

What would make us excited about you?

• CPM designation (for career path into Strategic Sourcing).
• Understanding and application of procurement processes as well as basic contract knowledge.
• Expertise collaborating with Suppliers to obtain quotes and ability to translate business requirements.
• Solid ability to use procurement tools and application to process purchase orders.
• Expertise and market knowledge related to purchases.
• Strong organizational skills, working with competing deadlines, attention-to-detail, and the ability to work independently and as a team.
• Strong mathematical skills.
• Interpersonal, written, and oral communication skills. Strong skills in building relationships with clients across the enterprise.
  
  

CSAA IG Careers

At CSAA IG, we’re proudly devoted to protecting our customers, our employees, our communities, and the world at large. We are on a climate journey to continue to do better for our people, our business, and our planet. Taking bold action and leading by example. We are citizens for a changing world, and we continually change to meet it.

Join us if you…

• BELIEVE in a mission focused on building a community of service, rooted in inclusion and belonging.
• COMMIT to being there for our customers and employees.
• CREATE a sense of purpose that serves the greater good through innovation. 
  
  

Recognition We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!  Read more about what we offer and what it is like to be a part of our dynamic team at https//careers.csaa-insurance.aaa.com/us/en/benefits

In most cases, you will have the opportunity to choose your preferred working location from the following options when you join CSAA IG remote, hybrid, or in-person. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don’t miss important updates from us.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact TalentAcquisition@csaa.com.

As part of our values, we are committed to supporting inclusion and diversity at CSAA IG. We actively celebrate colleagues’ different abilities, sexual orientation, ethnicity, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.

We are always recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the U.S. workforce. The diversity of our team fosters a broad range of ideas and enables us to design and deliver a wide array of products to meet customers’ evolving needs.

CSAA Insurance Group is an equal opportunity employer.  

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