CSI Reporting Calendar Manager

Job Title: Calendar Manager

Location: Remote (with potential travel for in-person coordination as needed)

Company: CSI Reporting

About CSI Reporting: CSI Reporting is a leading provider of court reporting and legal video services, committed to delivering high-quality services to clients involved in legal proceedings. We specialize in providing certified shorthand reporters and videographers for depositions, hearings, and other legal matters across Texas.

Job Overview: CSI Reporting is seeking a highly organized and detail-oriented Calendar Manager to oversee the scheduling of court reporting and videography services. The ideal candidate will be responsible for coordinating and managing the calendars for certified shorthand reporters and videographers, ensuring that all assignments are scheduled accurately and efficiently. This role is crucial in ensuring smooth operations and meeting client needs for legal proceedings.

Key Responsibilities:

• Scheduling & Coordination: Manage and schedule the appointments for court reporters, shorthand reporters, and videographers based on client requests for legal proceedings (depositions, hearings, trials, etc.).
• Client Communication: Communicate with clients to confirm scheduling details, obtain necessary documentation, and ensure any specific requirements for the job are met.
• Vendor Management: Maintain a database of certified shorthand reporters and videographers. Ensure they are available and properly scheduled for each assignment.
• Conflict Resolution: Handle scheduling conflicts by working closely with team members, clients, and vendors to find alternative solutions and maintain smooth operations.
• Document & File Management: Ensure proper documentation is prepared and available for each scheduled job, including contracts, non-disclosure agreements (NDAs), and any special client instructions.
• Calendar Management: Utilize scheduling software to track appointments, cancellations, and changes to ensure accurate and up-to-date scheduling for reporters and videographers.
• Follow-Up & Reminders: Send reminders to reporters and videographers about upcoming assignments and any special requirements for the job.
• Administrative Support: Provide administrative support to the management team, including preparing reports, tracking job completion, and assisting with invoicing as needed.

Qualifications:

• Previous experience in scheduling, project management, or related roles (experience within the legal or reporting industry is a plus).
• Strong organizational and multitasking abilities with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage a high volume of tasks and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software (experience with court reporting scheduling software is a plus).
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle scheduling conflicts.
• Professional and approachable demeanor when working with clients and vendors.

Preferred Qualifications:

• Familiarity with the court reporting and legal videography industry.
• Knowledge of Texas state licensing requirements for certified shorthand reporters.
• Experience in using legal industry scheduling software.

What We Offer:

• Competitive salary based on experience.
• Flexible remote work environment.
• Opportunity to work with a dynamic and supportive team.
• A chance to grow with a well-established company in the legal reporting industry.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Ability to Commute:

• Irving, TX 75039 (Required)

Ability to Relocate:

• Irving, TX 75039: Relocate before starting work (Required)

Work Location: Hybrid remote in Irving, TX 75039

Salary : $60,000 - $80,000