What are the responsibilities and job description for the Executive Assistant, Creators position at CSM?
Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Wasserman works with iconic sports and media figures across the world in every major sport, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for our clients across teams, leagues, brands, content and live events.
Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 68 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit
www.teamwass.com
.
Job Description
Job Purpose: Responsible for supporting the day-to-day needs of executive leadership. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.
Duties:
- Supports day-to-day schedules of leadership team, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.
- Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
- Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
- Schedules appointments, coordinate on and off-site meetings and special events, make travel arrangements.
- Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.
- Prepares invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
- Maintains department databases and generates reports as required.
- Work as an effective team member & collaborate with employees at various levels in the organization.
- Works with leadership team on logistics leading up to and throughout major tentpole events, talent campaigns, production shoots, and more.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Handle both company and Executive’s personal matters with discretion.
- Sit in on phone calls and meetings, take notes for Executive and others, and provide meeting summaries to team.
- Monitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.
Skills/Qualifications:
- Bachelor’s degree (sports management, business administration, comm., or finance a plus).
- Prior work within the entertainment/talent industry a plus.
- Must be customer service focused in order to provide the best possible support to internal team members.
- Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
- Requires a passion for talent marketing and business.
- Advanced skills in Microsoft Office.
- Strong understanding of social/digital media including a passion for the Creator Economy.
- Well-developed communication skills and ability to interact with people of all demographics.
- Strong analytical, organizational, and project management skills.
- Requires self-management and project management abilities.
- Ability to build strong and lasting relationships.
- Ability to anticipate problems and manage expectations.
- Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
