What are the responsibilities and job description for the Office Manager position at CSS, Inc?
Job Summary: A dedicated Office Manager will play a crucial role in ensuring the efficient operation of office functions. The ideal candidate will bring strong organizational and customer service skills, supported by 3-5 years of experience in a similar role, to support both internal teams and external visitors. This role is integral to maintaining a professional and welcoming environment where attention to detail and proactive problem-solving are key.
This is a short-term position through the end of the year, with the potential to become long-term based on performance and organizational needs.
As an Office Manager, you will manage day-to-day administrative tasks, coordinate office activities, and serve as a central point of contact for various operational needs. Success in this role requires thriving in a fast-paced environment, valuing teamwork, and being committed to contributing to the success of the organization.
Key Responsibilities:
- Provide internal and external customer service, including greeting and announcing clients, applicants, and visitors.
- Follow security procedures and compliance for guests, suppliers, and other visitors.
- Manage badging protocols.
- Maintain the neat appearance of reception areas, conference rooms, and other common areas.
- Assist with scheduling and preparing meeting and conference rooms.
- Coordinate the setup of conference/meeting rooms.
- Assist with catering and setup for meetings and events.
- Inventory kitchen supplies and food.
- Inventory and maintain office supplies.
- Request building and housekeeping services as needed.
- Serve as the main point of contact for facility and operational needs.
- Provide administrative support as needed to the administrative team and other business units.
- Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion.
Qualifications:
- 3-5 years of experience in an administrative, reception, concierge, customer service, or other hospitality environment.
- Strong attention to detail and ability to uphold the highest level of integrity, confidentiality, and business professionalism.
- Intermediate skills with Microsoft Office Suite.
- Ability to be flexible with work schedule (e.g., 7:00 AM - 5:00 PM).
- Must be eligible to work in the U.S.
- This is a full-time position requiring 40 hours per week, with benefits.
CSS is an Equal Opportunity/Affirmative Action Employer who provides equal employment opportunities to all employees and applicants for employment without regards to race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, veteran status or genetic information. In addition to federal law requirements, CSS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
