Associate Director of Sponsored Programs

Salary : $112,000.00 - $115,000.00 Annually

Location : ASC - 1121 N. State College Blvd Fullerton, CA

Job Type : Full-time

Job Number : 03513

Department : Office of Sponsored Programs

Opening Date : 01 / 10 / 2025

Closing Date : Continuous

Under the general direction of the Senior Director of Sponsored Programs, the Associate Director of Sponsored Programs will provide professional level support for the California State University, Fullerton faculty, and staff. Provides post-award administration from the account set up to project director orientation, project budgeting, cost match reporting, over-seeing funding expenditures / activities to ensure compliance with sponsor agency terms and conditions, financial reporting and project close out. Supervise sponsored programs administrators and students staff.

Essential Duties

• Supports the strategic direction of sponsored programs by aligning operations with institutional goals. Recommends and assists in implementing improvements to enhance the efficiency and effectiveness of sponsored programs.
• Evaluate the performance of sponsored programs and deliver reports to senior management on funding activities, compliance matters, and other critical metrics
• Serves as the primary liaison between auditors and the institution, facilitating access to required documents, offering clarifications, and ensuring efficient execution of audit activities
• Independently performs such professional duties as, analyze program requirements, reconciles and closes accounts, prepare financial reports, interpret and provide guidance on grant / contract terms and conditions, assist and interpret sponsor guidelines, assists with policies and practices development.
• Must have a good working relationship with various campus and Auxiliary Services departments as well as a good understanding of the reasoning behind the operating procedures of these departments to positively interpret the procedures to the Project Director(s).
• The position goes beyond the fulfillment of basic regulatory and procedural requirements. Emphasis is on giving positive attention to serving the needs of the Project Directors and sponsors while acting in the best interest of the University.
• Must be able to handle multiple projects simultaneously and be able to prioritize work and consistently meet deadlines.
• Ability to maintain cooperative working relations with a wide range of representatives of government agencies, Project Directors and the University and Auxiliary Services departments is required.
• Supervises Sponsored Programs Administrators, and Student Assistant(s). Conducts written performance evaluation including coaching and disciplinary action accordingly.
• Serves as the primary contact person for Office of Sponsored Programs (OSP) staff on questions regarding project administration.
• Assists the Senior Director of Sponsored Programs with the recruitment of new OSP staff.
• Communicates updates of OSP policies and other information relevant to Sponsored Programs to OSP staff.
• Provides training to new staff on Sponsored Programs administration and reporting requirements.
• Full management and accountability for all functions within the Office of Sponsored Programs, including timely invoicing of sponsors, financial project reporting, expenditure allowability, and efficient departmental systems operations.
• Working with the Senior Director of Sponsored Programs on the formulation of departmental goals, setting priorities, and insuring timely performance of department tasks and functions.
• Recommending changes to enhance and improve efficiency and effectiveness in operations. This shall include at a minimum, good internal control.

OTHER FUNCTIONS :

Qualifications

EDUCATION :

PHYSICAL DEMANDS : Lifting of up to 25lbs.; periodic bending; long-term periods of sitting; long term periods operating a computer. BENEFITS :

Health, dental, vision, life / AD&D, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan. All benefits will be administered according to policies and / or procedures.

A PPLICATION PROCEDURE : CSU Fullerton, Auxiliary Services Corporation (ASC) is committed with Diversity, Equity, and Inclusion (DEI) practice. This means hiring diverse talent and ensuring employees understand and respect differences around us. ASC is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.

ASC offers comprehensive benefits based on employment classification. To learn more about ASC's benefits please view the information

Do you have a minimum Bachelor's Degree, preferably in Business Administration with a concentration in Management or Accounting?

Do you have a minimum seven (7) years of progressively responsible, professional experience in a research education services function within an institution of higher education or research foundation serving higher education or other closely related experience, including supervisory and post-award administration?

Do you have experience using computerized databases?

Required Question

Salary : $112,000 - $115,000