DVM Practicum Coordinator

Posting Details

Posting Detail Information

Working Title DVM Practicum Coordinator Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202402182AP Position Type Admin Professional/ Research Professional Classification Title Prof/Indiv Contrib II Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $55,000 - $65,000 Employee Benefits

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Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 01/20/2025 Description of Work Unit

Doctor of Veterinary Medicine Program in the College of Veterinary Medicine and Biomedical Sciences.

Position Summary

The DVM Practicum Coordinator in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at Colorado State University (CSU) is responsible for the implementation and coordination of clinical curriculum for the DVM 3rd and 4th year DVM students. This position reports to the Director of DVM Student Services in collaboration with the faculty Assistant Department Head for DVM Teaching (ADH).

Required Job Qualifications

• Bachelor’s degree
• 0R
• May substitute HS Degree and 5 years professional experiences in program coordination, academic administration, or a similar role involving scheduling, data management, or student support
• Two years of professional experience in program coordination, academic administration, or a similar role involving scheduling, data management, or student support.
• Proven experience working effectively with diverse groups, such as students, faculty, staff, or external partners, in a professional setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and/or other database management systems.
• Strong written and verbal communication skills.
• Proven ability to manage multiple tasks and prioritize work effectively.
• Demonstrated ability to work collaboratively in a team environment.
• Strong problem-solving and decision-making skills, particularly in student advising or academic program management.

Preferred Job Qualifications

• Advanced training or degree in education, veterinary sciences, public or business administration.
• Experience in veterinary education, healthcare education or clinical academic settings.
• Familiarity with academic scheduling systems and platforms used in higher education or clinical rotations.
• Experience in analyzing and reporting data for program effectiveness
  
  

Essential Duties

Job Duty Category Scheduling, Records, and Software Managemen Duty/Responsibility

• Advises and guides in developing and maintaining accurate records of the DVM student clinical rotations offered in conjunction with the ADH.
• Creates and oversees 3rd and 4th year DVM student clinical rotation schedules.
• Oversee up to 20 incoming non-CSU (e.g. Ross, SGU) students including planning and implementation of schedule and orientations.
• Advises and collaborates with IT to develop and maintain the scheduling programs for practicum scheduling.
• Coordinates 3rd and 4th year practicum clinical rotation additions, changes and deletions from the program in accordance with decisions of the DVM Curriculum Committee.
• Oversees and manages EPA and student assessment programs, including management of student, faculty, resident and intern evaluations. Plan and maintain changes to systems, including setting up workflow and inputting faculty assignments to clinical rotations.
• Maintains and updates the faculty reporting of time commitment on the SCAIT program for the DVM 3 Year (VM786A) and 4th Year (VM786B) courses.
• Consults and collaborates with the Program Effectiveness Coordinator to develop and improve systems and procedures to enact improvement in the DVM program.
• Retrieves data in accordance with reporting (e.g. AVMA interim report) or program outcomes needs.
  
  

Percentage Of Time 60 Job Duty Category Student Advising Duty/Responsibility

• Provides guidance for the 3rd and 4th year DVM students according to interests.
• Advises and counsels 3rd and 4th year DVM students with questions relative to clinical rotations and DVM policies and procedures.
  
  

Percentage Of Time 30 Job Duty Category DVM Services and Administrative Duties Duty/Responsibility

• Advises and consults with faculty, the ADH, and the AD regarding DVM 3rd and 4th year practicum processes, including policy development relevant to grievance processes and practicums
• Ensures that updated rotations descriptions are posted on the DVM Student website.
• Coordinates and communicates with 3rd and 4th year clinical rotation faculty to ensure that DVM student evaluations and grades are correctly submitted in a timely manner.
• Provides reports to the section heads quarterly and reports relevant student feedback to the ADH and/or AD.
• Consults and collaborates with the AD regarding any academic difficulties experienced by DVM students in 3rd and 4th year practicum clinical rotations.
• Serves as a contributing member of the DVM Services Team.
• Collects and provides student data relevant to regulatory requirements including annual AVMA reports and accreditation.
• Manages the CVMBS visitor program through the Veterinary Teaching Hospital for non-CSU Foreign & Domestic Veterinary Students not limited to 30-75 visitors per year.
• Promotes and supports student activities including developing and strengthening relationships with student bodies, faculty and staff
• Participates in the first year DVM student orientatio
  
  

Percentage Of Time 5 Job Duty Category Meeting and Event Coordination Duty/Responsibility

• Coordinates and facilitates multiple meetings annually with 3rd and 4th year DVM students for certification, planning, and financial aid purposes.
• Oversees and manages the planning and implementation of DVM 3rd and 4th year orientation.
• Organizes and implements UAF student orientation prior to the start of the third year.
• Oversees and manages the planning of DVM 4th year hooding and commencement exercises in partnership with the graduation coordinator.
• Coordinates the selection and distribution of 4th year awards and honors
• Assists in coordination of weekly Grand Rounds, creates a yearly schedule for DVM students presentation, requests annual updates to documents, and posts updated documents for students.
  
  

Percentage Of Time 5

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with the required and preferred qualifications, a current resume, and the names, addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification to candidates. If you have questions, please reach out to the listed search contact. This position will remain open until filled. For full consideration, please apply by 1/20/2025, 11:59pm (MT).

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact adrienne.marcus@colostate.edu EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3 Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume or CV
  
  

Optional Documents