Grant Accounting Manager

Grant Accounting Manager

California State University, Dominguez Hills Toro Auxiliary Partners

About CSUDH TAP:

The California State University, Dominguez Hills Toro Auxiliary Partners (“TAP”) is a non-profit organization and was incorporated in 1968 as a partner of the California State University, Dominguez Hills (CSUDH or the “University”) to provide supplemental services that enhance core academic programs which are an integral part of the University’s educational mission. CSUDH is a highly diverse metropolitan university primarily serving the South Bay area of Los Angeles County. CSUDH is one of 23 campuses that comprise the California State University System.

TAP offers tremendous personal and professional growth opportunities, competitive compensation, and a highly attractive benefits program, including employer-sponsored health, dental vision, life insurance, retirement program, and vacation pay.

Position Summary:

Under the general direction of the Stateside Controller with a dotted line to the Dean of Graduate Studies and Research (GSR), the incumbent performs professional accounting duties, analyzing complex accounting problems related to contracts and grants, the University, and its related entities. This position prepares accounting transactions for month-end and year-end close. It is responsible for analyzing and reconciling accounts, reviewing and preparing journal entries, monitoring compliance with those policies and procedures, and performing limited research to address complex inquiries. This position is responsible for preparing tax documents for year-end audits, financial reports, and ad hoc analysis as required. Additionally, the position uses substantial independent judgment and performs high-level specialized functions to meet goals and objectives; maintains customer service, operational effectiveness, and efficiency by identifying areas needing process improvement, exploring possible solutions, and implementing process updates.

The incumbent must understand and apply broad knowledge of various sponsoring agency requirements for their day-to-day responsibilities. The incumbent will interpret Federal and State regulations, reconcile accounting records, meet deadlines, develop financial statements and reports, and provide consultative services to supervisors in resolving accounting problems.

This is a full-time, regular, benefited, salaried exempt position under the Management Services Plan (MSP). The role requires an on-campus presence.

Annual Salary Range: $110,000.00 - $120,000.00 DOE

Essential Duties and Responsibilities:

Financial Processing/Reporting:

• Oversee the accuracy of all financial documents, reports, cash management, cash flow, month-end closing journal entries, and fiscal reporting for OSRP accounts.
• Prepare monthly and year-end journals and assist with preparing lead schedules for year-end audits.
• Verify that figures on invoices produced agree with balances reported on the general ledger, and if not, document reconciling items with appropriate supporting documentation.
• Independently reconcile, correct, and analyze general ledger accounts while guaranteeing that monthly close activities are accomplished promptly and accurately.
• Process budgetary and financial journal entries as required to account for accounting transactions accurately in the general ledger, including but not limited to, setting up appropriation, adjusting overhead, assessing fees, posting payments to Accounts Receivable (A/R) or revenue account, transferring funds to other campuses, etc.
• Accounting for cash receipts, related party transactions, and reconciliations.
• Reconcile and research payments (check, ACH, or wire transfer) recorded in the general ledger system revenue and account receivable accounts against the terms of the award when following up on payments to ensure they are applied to the correct account number.
• Research payments received from sponsors through checks, ACH, or wire transfers and identify a fund to which each payment is to be applied. Prepare deposits of checks received from sponsors to the designated bank account and record deposits using the enterprise financial system.
• Maintain appropriate internal records for all sponsored project financial activities. With the post-award team, ensure accurate and consistent information in the general ledger system during the award project period and closeout process by ensuring all financial transactions have been addressed and cleared.
• Collaborate with campus and auxiliary partners to resolve issues with authorization/payments received by the University.
• Assure the proper recording and documentation of financial transactions and contribute to the audit process.
• Prepare, analyze, audit, and interpret financial reports, statements, and records.
• Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP).
• Conduct extensive financial data compilation, querying, and drilling on large volumes of financial data and develop financial statements and reports. 
• Correct and reconcile account balances to external data.
• Identifying actual or potential problems and recommending corrective or preventative action.
• Providing consultative services to campus administrators to resolve accounting problems.
• Implements/revises business processes in response to needs/changes in policies and guidelines.
• Responsible for maintaining the integrity of data entering the financial system.

Leadership and Training:

• Develops training for staff on new GASB/FASB regulations, audit requirements, policy changes, and other areas
• Responsible for the oversight of day-to-day activities of accounts payable technicians
• Participates in formulating and implementing financial and administrative policies
  management direction, and develops training for end-users/customers/account holders
• Document and maintain business processes, standards, and procedures.

Minimum Qualifications and Experience:

The following describes the ideal experience and attributes a successful candidate will offer:

• Education – Education or Experience equivalent to a bachelor’s degree in business, accounting, or a related field and five years of progressively responsible professional accounting experience. Administration, Communications, or related field required.

Preferred Qualifications:

• Master’s degree in business administration
• Prior experience in higher education or CSU setting.
• Experience with Uniform Guidance (2 CFR 200) and related Office of Management and Budget circulars.
• Working knowledge of post-award grant duties, including determining funds' availability, budget adherence, allowability, allocability, and compliance with agency and accounting regulations and policies.
• Experience with grant compliance and reporting.
• Experience working with ONESolution or Finance Enterprise financial systems.

Knowledge, Skills, and Abilities:

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP).
• Advanced proficiency with current word processing, spreadsheet, and database applications, including but not limited to the most current version of Excel, Word, PowerPoint, and Outlook; web browsers, query tools, integrated financial systems, and/or other types of records management systems
• Experience with budget development, fiscal record keeping, and practices of organization and administration.
• Must have experience developing the annual financial statements, including the single audit.
• Demonstrated grant accounting experience.
• General understanding of internal control methods.
• Develop and maintain knowledge of applicable rules and regulations, as well as university policy and procedures governing sponsored funded projects, and keep abreast of changing regulatory requirements.
• Must have experience developing annual financial statements, including single audits.
• Ability to analyze and interpret financial data to prepare financial reports and reconcile invoices, ledgers, and accounting journals quickly and accurately.
• Ability to interpret and follow instructions and policy guidelines.
• Ability to analyze financial and statistical data and draw conclusions.
• Ability to apply accounting principles to the analysis of complex accounting problems.
• Ability to prepare clear, accurate financial statements and reports.
• Ability to utilize problem-solving techniques to find solutions to complex accounting problems.
• Ability to understand and apply applicable rules, regulations, policies, and principles.
• Ability to make decisions and recommendations regarding accounting activities.
• Ability to communicate effectively with others inside and outside the unit, including conveying technical information to non-accountants.

Application Period
The review of applications will begin on February 3, 2025, and will continue until the position is filled.

Equal Employment Opportunity:

The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-1070.

E-Verify:

This position requires new and re-hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Service in partnership with the Social Security Administration. If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States.

Conditions of Employment:

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment. A background check (including a criminal records check) and a Live Scan must be completed satisfactorily for any position the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on the potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees. Employment at the TAP is on an at-will basis and can be terminated by either an employee or the TAP at any time with or without cause or advanced notice. Permanent status can neither be obtained nor granted.

Salary : $110,000 - $120,000