Payroll Specialist

Payroll & Benefits Technician 

California State University Dominguez Hills Toro Auxiliary Partners 

About CSUDH Toro Auxiliary Partners TAP: 

The California State University, Dominguez Hills Toro Auxiliary Partners (“TAP”) is a non-profit organization and was incorporated in 1968 as a partner of the California State University, Dominguez Hills (CSUDH or the “University”) to provide supplemental services that enhance core academic programs which are an integral part of the University’s educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County. CSUDH is one of 23 campuses that comprise the California State University System. 

TAP offers tremendous personal and professional growth opportunities, in addition to competitive compensation and a highly attractive benefits program, including employer-sponsored health, dental vision, life insurance, retirement program and vacation pay. 

Position Summary: 

Under limited direction from the Chief Human Resources Officer, the Payroll Technician performs a variety of technical payroll duties in the preparation and processing of Loker Student Union, and Associated Students payrolls to assure employees are paid in an accurate and timely manner; perform a variety of technical accounting duties in support of assigned Toro Auxiliary Partners, Loker Student Union, and Associated Students accounts, object codes, and functions; process and audit various transactions; maintain, balance, adjust and reconcile deductions to appropriate accounts; prepare, maintain and assure accuracy of various financial records, spreadsheets and reports. Position requires significant independent work and payroll and accounting experience.  

Salary Range: $22.00 - $27.00 per hour (Starting salary commensurate with experience) 

Full time, Regularly Benefited 

Essential Duties and Responsibilities: 

• Independently processes the full range of  payroll functions for approximately 120 employees on a bi-weekly basis, in compliance with applicable Federal, State, and Local regulations and policies, and validating authorizations.  

• Coordinates the payroll process with other departments and sites for the purpose of delivering services in compliance with established guidelines.  

• Inform other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions. 

• Processes employee salary changes and calculates retroactive payments in accordance with best practices. 

• Prepares a variety of payroll related documents (e.g. , retirement plan transfers, voluntary and involuntary contributions, W-2 controls, verification of employment and salary, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. 

• Maintains a wide variety of payroll information (e.g. garnishments, benefit deductions, retirement contributions, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. 

• Reconciles payroll benefit deductions bi-weekly for the purpose of maintaining accurate account balances and ensure balances align with general ledger. 

• Prepares general ledger file and labor breakdown each pay period and submits to the accounting department in a timely manner to record labor in the financial system. 

• Research discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing. Resolves discrepancies with payroll and/or benefit information and/or documentation. Works collaboratively with the accounting department to provide support for payroll bank clearings. 

• Provides monthly reports to accounting department to record time-off accruals for all entities.  

• Assists auditors for the purpose of providing supporting documentation and/or information on internal processes that is required for audit. 

• Manages CalPERS employee benefit enrollments, changes, and amendments in the CalPERS systems. 

• Prepares earnings reconciliation on a bi-weekly basis for the purpose of remitting earnings report to CalPERS retirement in a timely manner. Reports earnings adjustments in CalPERS as required. 

• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, longevity pay, benefits, leave balances, tax deposits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines. 

• Reconciles carrier invoices with payroll and processes payment. 

• Research outstanding payroll checks and assist with the escheatment process.  

• Manages TAP Retiree monthly benefit invoicing and ensures the collection of timely payment.  

Minimum Qualifications and Experience: 

The following describes the ideal experience and attributes a successful candidate will offer: 

• Education - bachelor’s degree in business administration, Human Resources, Accounting or Finance preferred. 

• Experience - A minimum of two to three years of experience in full cycle payroll processing required. At least one year of benefit administration experience. 

• Technical Proficiency - Advance proficiency in payroll systems such as Paychex or ADP.  Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)  

Knowledge, Skills and Abilities: 

• Payroll processing practices; 

• Generally Accepted Accounting Practices (GAAP); 

• State and Federal payroll taxes; 

• Labor laws associated with overtime payments; 

• Automated payroll processing software; 

• Payroll manuals and policies; 

• Accounting processes, procedures, and theory; 

Equal Employment Opportunity: 

The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status. 

EEO/AA/Disability/Veterans: 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-2373. 

E-Verify: 

This position requires new and re-hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship, and Immigration Service in partnership with the Social Security Administration. 

If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States. 

Conditions of Employment: 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment. 

A background check (including a criminal records check) and a Live Scan must be completed satisfactorily for any position that the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on the potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees. 

Employment at the TAP is on an at-will basis and can be terminated by either an employee or the TAP at any time with or without cause or advanced notice. Permanent status can neither be obtained nor granted.  

Salary : $22 - $27