What are the responsibilities and job description for the Administrative Assistant- TS/SCI required position at CTEC Corp.?
Journeyman Administrative Assistant
Location: Onsite in Hanover, MD
Company: Cybermedia Technologies (CTEC)
About Us
Cybermedia Technologies (CTEC) is a CMMI Maturity Level 3 company that has been providing technology and management solutions to commercial and government clients across the USA for 28 years.
We are seeking a Journeyman Administrative Assistant to join our team onsite with the client in Hanover, MD.
Duties and Responsibilities
Administrative Support
- Establish and manage Personnel Security (PS) Directorate / Adjudication and Vetting Services (AVS) databases and spreadsheets.
- Manage access control, including verifying clearance information.
- Perform record and file management and maintenance.
- Provide administrative support to PS / AVS Senior Leadership.
- Track internal and external actions.
- Serve as the Point of Contact (POC) for space and conference room reservations.
Communication Support
- Conduct analysis and identify actionable recommendations.
- Produce written artifacts and visual representations for client leadership.
- Respond to internal and external stakeholders with accurate and professional written or verbal communication.
- Submit drafts for government review, making timely edits before finalization.
- Facilitate knowledge-sharing sessions with leadership and stakeholders to document and map current challenges.
- Identify risks and redundant processes and present findings in a cohesive, visual format.
- Assess communication accuracy and consistency across the agency.
Writing, Editing, and Documentation
- Provide writing, editing, and documentation services.
- Communicate complex ideas in simple, easy-to-understand language for various stakeholders.
- Meet with stakeholders, customer representatives, vendors, and executives to gather necessary information.
- Ensure accuracy in all work products to effectively convey key messages.
- Establish and maintain a document repository.
Artifact Generation
The candidate may be required to produce various artifacts, including but not limited to:
- Announcements, brochures, advertisements, and marketing materials.
- Policies, processes, and procedures.
- "How-To" guides and instruction manuals.
- Charts, graphs, figures, and forms.
- Articles and reports on industry trends.
- Proofreading and copy editing for grammar and spelling.
Skills & Experience Requirements
Technical Skills
- Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, Project, and Access.
- Experience with Adobe Suite, including Acrobat, Photoshop, Illustrator, PageMaker, and Premier.
- Familiarity with SharePoint, ServiceNow, and/or other task management systems.
- Ability to quickly learn and use designated software required for the role.
Communication Skills
- Superior oral and written communication skills.
- Strong command of the English language.
Education & Experience Requirements
Required:
- High School Diploma or equivalent.
- At least 2 years of relevant administrative and technical support experience.
Preferred:
- Experience working with the Department of Defense (DoD), particularly Defense Counterintelligence and Security Agency (DCSA).
Security Clearance
- Active Top-Secret Clearance (TS/SCI) is required for this position.
Additional Information
The above statements describe the general nature and level of work expected for this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.
CTEC reserves the right to modify, add, or remove responsibilities as necessary. Reasonable accommodation may be provided for individuals with disabilities.
Equal Opportunity Employer
CTEC is proud to be an Equal Opportunity Employer (EOE; M/F/D/V).
Pre-Employment Screening
All candidates must undergo a thorough pre-employment screening process.
Job Type: Full-time
Pay: $67,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $67,000
