What are the responsibilities and job description for the Administrative Assistant - Level Dependent Upon Experience position at CTI Clinical Trial Services Inc?
What You'll Do
- Support administering contracts with global vendors, and service providers
- Manage North American Group Purchasing Organization relationships
- Maintain adequate levels of laboratory and office supplies
- Ensure that Global Lab Department policies are followed and understood by all personnel
- Responsible for coordinating the reporting on consumables
- Provide Executive Administrative Support to VP Global Lab Services, Executive Director, Lab Operations, and Global Medical Director
- Perform Ad Hoc Initiatives under the direction of the VP Global Laboratory Services
- Independently organize, compose, proofread, format, edit, and produce professional letters, reports, presentations, binders, marketing materials, newsletters, or other complex documents for internal and external use
- Maintain calendars and schedule meetings, departmental activities, conferences, and travel
- Arrange / organize / coordinate meals for meetings, departmental activities, conferences etc
- Prepare agendas, record minutes at designated meetings; prepare and distribute as appropriate
- Receive and transfer phone calls, take appropriate messages
- Coordinate incoming information from multiple sources; prioritize and organize action items
- Act as liaison communicating with staff and clients in professional manner
- Prepare and review tracking and expense reports
- Process invoices and assist with billing
- Maintains filing systems; Assist with document filing, shipping, and tracking
- Cover front reception desk as needed
- Receive, sort, prioritize, route, and respond to mail as directed
- Train other administrative staff
What You Bring
- Proficient in MS Office suite and office equipment
- Ability to prioritize and multi-task in fast-paced environment
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Professional demeanor
- Ability to maintain high level of confidentiality
- Excellent interpersonal skills
- Demonstrate excellent research and problem-solving skills
- Ability to work independently with considerable discretion, judgment, and tact
- At least 3 years administrative assistant experience
- High School Diploma
- Experience assisting upper-level management preferred
- Previous laboratory or CRO experience preferred
Why CTI?
- We support career progression – 25% of our global staff is promoted annually and we have a structured mentoring program to provide the support you need to move forward
- We value education and training – We provide tuition reimbursement, partner with universities and colleges to create programs in our field, and have a dedicated training department
- We value our people - We have never had a layoff in our 20-year history, support a work-life balance with flexible schedules, and have provided cash bonuses every year for the past decade
- Our culture is unparalleled – Click here to learn more about “The CTI Way”
- We think globally and act locally – We have a global philanthropic program supporting our team’s efforts to improve their local communities (Click here to learn more about our “CTI Cares” program)
Important Note
In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.
Please Note
- We will never communicate with you via Microsoft Teams or text message
- We will never ask for your bank account information at any point during the recruitment process
