AFRCC Administrative Assistance

MINIMUM QUALIFICATIONS

Education:

High school diploma or equivalent education required.

Training and Experience:

3- 5 years of administrative assistance experience.

Computer Skills:  

Proficient with Microsoft Office Suite (Word, Excel and PowerPoint).

Security Clearance:   

Must possess and maintain a Secret security clearance.

DUTIES AND RESPONSIBILITIES

• Prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
• Consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor’s use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Screen incoming mail, receive telephone calls, and greet visitors.
• Maintain calendars, schedule appointments, meetings, and conferences.
• Review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• Establish, maintain, purge, and dispose of office records and files in accordance with regulations and procedures.
• Make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers.
• Prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
• Gather all requisitions for office supplies, printing support, and related materials and services.
• Prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification.
• Consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director’s use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• Manage all taskers assigned to AFRCC (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.
• Perform other incidental or administrative duties as required and assigned.

SUPERVISORY/MANAGEMENT RESPONSIBLITY

 None