What are the responsibilities and job description for the Business Development Coordinator position at Cuhaci & Peterson Architects?
Description
General: The Business Development Coordinator contributes to the growth and development of the firm. Responsibility to ensure collection of information about clients is always accurate.
Requirements: This position requires a minimum of 5-7 years of experience in an Architectural or Engineering firm’s Business Development department. Requires a High School Diploma or bachelor’s degree in relevant fields, i.e., communication, public relations and marketing.
Requirements
Key Responsibilities:
• Travel (i.e., multiple states) with multiple night stays (i.e., 2-4 days) as required for attending various industry events as needed (30% minimum).
• Manage and maintain BD team schedules; assist with calendars, credit cards, expense reports and travel arrangements for the BD department. Schedule and coordinate meetings and events.
• Conference coordination/facilitation including but not limited to registration(s), scheduling, shipping, lodging, travel, maintenance and updates for current conference material(s), summary documentation, and processes. Gather relevant information for BD staff accordingly.
• Coordinate/facilitate post-show review: summary documentation, expense summaries regarding both contacts/opportunities and contacts made/received during the show along with entry of relevant contact data into Cosential (CRM) as needed.
• Tracking, retrieval, review, distribution, and storage of trade show booth inventory, promotional items; generation of memos regarding selecting, ordering; inventory tracking, reports of use.
• Conduct data entry tasks as related to CRM cleanup: key converts of duplicative contacts, information, contacts, and companies as needed.
• Coordinate with Sales Force team members and advise with development of business/capture plans for the company
• Acquire knowledge about the organization and implement such knowledge in day-to-day dispensation of duty.
Core Competencies for Primary Role (Knowledge, Skills, & Abilities):
• Proven time management & organizational skills.
• Effective verbal and written communication skills.
• Effective selling and/or client service skills.
• Effective problem solving and decision-making skills.
• Effective PC skills – including MS Excel, Word, Outlook, Teams, Office 365, SharePoint.
• Effective video chat platform skills – Zoom, Teams and RingCentral.
• Ability to manage multiple tasks within a fast-paced environment.
• Ability to work in a team environment.
• Ability to effectively manage conflict (i.e., calendar schedules, booth set-up).
• Ability to travel regularly and attend industry trade shows and meetings as required.
• Ability to prioritize and organize while working autonomously (i.e., time management).
PHYSICAL DEMANDS: Must be able to sit and/or stand for long periods of time, able to lift 30lbs, able to handle stressful situations and multi-tasking, able to work under time constraints, long hours may be required. Must have a valid driver’s license. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: Must be able to handle stressful situations, multi-tasking, and working within reasonable time constraints to meet schedules and budgets. Will work in a normal office environment. Must be able to work 40 hours and outside core hours may be required as needed.
The above criteria have been developed to establish guidelines for this position, but note that these are only guidelines, and a person’s ability, talent, effort, personality, and other aspects of the profession shall become a deciding factor for each position.
Promotions are dependent on effort, attitude, ability, need, and schooling and should not be considered automatic.
Cuhaci & Peterson provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Cuhaci & Peterson complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Additionally, this job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship between the employee and Cuhaci & Peterson Architects, Engineers & Planners, Inc.
Salary : $65,000 - $90,000
