Student Coordinator, Italy (Atlantis)

Atlantis, part of the CEA CAPA family, is hiring Student Coordinators to act as a group leader, managing all things logistics, planning extra-curricular activities and many other tasks related to our student's experience pre-health abroad observation programs across Europe this summer of 2025. We are looking for Student Coordinators in Italy for the following regions: 

Alessandria | Arezzo | Bologna | Chioggia | Ferrara | Genova | Gorizia | Mantua | Mestre | Milan | 

Padova | Pavia | Perugia | Rome | Trieste | Venice | Verona 

Your Role: 

The Student Coordinator position is part of the Atlantis team and allows you to have the unique opportunity to contribute to the continued success of Atlantis’s mission while also working within the broader CEA CAPA community. This position is the driving force behind our programs, ensuring seamless in-country implementation of program activities and exceptional student experience. They manage daily logistics, swiftly address any safety concerns, and empower students to fully embrace their experience. To be successful in this role, you must have excellent communication skills in Italian and English. 

This position is a seasonal, full-time, contract position with a pre-established start and end date. It is required that candidates are able to attend a 4-day online training, plus a 10 day in-person training in Alicante, Spain, prior to the program start date (dates below). 

What You’ll Do: 

Pre-Program: 

• Complete required online and in-person training in Alicante, Spain (Online dates: 14th - 17th April, In person dates: 21st - 30th April)
• Collaborate with the Senior Operations Team to review program details and logistics.
• Coordinate with hospital, housing, meal, and excursion providers to organize & finalize arrangements of your programs
• Participate in preparation calls and ensure all necessary communications are sent to students and partners.
• Prepare and distribute welcome materials to students.

During Program: 

• Lead in-country orientation for students and ensure smooth logistical operations, including organizing, and coordinating transportation, excursions, meals, hospital shadowing rotations and accommodations.
• Oversee program budgets and manage on-site funds, payments, and receipts.

• Accompany the group to all planned activities and serve in a 24/7 on-call capacity, managing emergency protocols if necessary.
• Engage with students to enhance their shadowing experience and share insights on local healthcare and cultural contexts, whilst maintaining a positive and flexible environment for program participants
• Provide daily updates to the Senior Operations Team and maintain clear communication with students, hospitals, and partners.
• Document program activities through photos and videos to share with the Senior Operations Team.

Post-Program: 

• Complete offboarding tasks, including expense reporting.
• Collect and submit feedback forms based on program experience and your interactions at Atlantis.
• Ensure all records, including key contacts and program details, are updated in the database.

What Makes a Great Candidate: 

• Attained a Bachelor’s degree or higher
• Proficiency in English and Croatian, with strong written and verbal communication skills
• Proven ability to manage and coordinate groups, particularly in international settings (preferably working with our target group)
• Experience working with college students and faculty, ideally in education abroad or related environments
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Excellent interpersonal and community development skills, with the ability to build relationships across cultures
• Demonstrated ability to handle crisis management situations with poise, professionalism, and effective problem-solving
• Ability to represent Atlantis with enthusiasm, integrity, and professionalism, upholding the organization’s mission and values
• Possesses strong judgment, with excellent negotiation and decision-making skills, with experience in policy enforcement and conflict resolution

• Previous international study, internship, work, or volunteer experience is a plus
• Collaborative team player who is visible, accessible, and supportive of students throughout the program
• Flexibility to travel/temporarily relocate at late notice should it be required

We believe great talent comes in many forms and that there is no one size fits all in hiring. If you feel you may be a great fit for this role but do not check all of the boxes, we encourage you to apply and show us why you're the right candidate for this position.  

Employment Terms: Programs run from May to August 2025. The Student Coordinator/City Manager will also take part in a 4 day online, and 10-day Project Planning Course that will take place in mid-April in Alicante, Spain. The position is a contractor position. This is a full-time position, as standard is Monday to Friday. However, we will require candidates to have flexibility in working hours and days, and some weekend accessibility will be required. 

Compensation: €1700-1900/month including variable bonus 

Who We Are: 

Atlantis provides innovative programs designed for pre-med, pre-PA, and pre-health students, offering international clinical shadowing opportunities, connecting students from colleges and universities across the United States with healthcare professionals in Europe and Africa. These programs foster cross-cultural exchange, broaden academic perspectives, and equip students to pursue their medical aspirations with passion and purpose. As part of the CEA CAPA family, Atlantis shares a commitment to creating transformative global experiences that shape the leaders of tomorrow.  

At CEA CAPA, we believe that studying and interning abroad is a transformative experience that goes beyond academics. By immersing oneself in a new culture and community, students gain valuable skills and perspectives that can shape their future. That's why we're committed to providing unparalleled academic, professional, and cultural experiences abroad, with a focus on student support every step of the way. 

A sense of belonging is central to CEA CAPA’s mission. We foster a work environment that values diversity and is free from bias. Our hiring practices are based on professional qualifications, skills and competence.

With a footprint that spans 53 cities in 20 countries across Europe, Latin America and Australia our 450 strong global workforce deliver exceptional cultural experiences abroad to over 7,000 students per year. 

Note: This role profile is intended to provide an overview of the key responsibilities and qualifications for the position. It is not exhaustive, and the role holder may be required to undertake additional tasks and duties, as necessary and in line with evolving business needs. Any proposed permanent modifications to this role profile will be made in consultation with role incumbents, and relevant stakeholders in accordance with applicable policies and legislative requirements. 

Our commitment to creating a sense of belonging means we welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.