Project Manager

Job Description

Job Summary :

We are seeking a highly motivated and experienced Project Manager to join our team. The Project Manager will play a crucial role in overseeing the planning, execution, and delivery of our diverse range of projects. This role requires a dynamic individual who can effectively manage multiple projects simultaneously, ensure timely completion within budget, and maintain the high standards of quality and creativity for which we are known.

Key Responsibilities :

• Assemble project proposals and presentations for potential clients.
• Aid development of studio brand marketing content strategies.
• Analyze engagement data to identify trends and plan digital campaigns.
• Manage client communications through emails and phone calls.
• Handle Request for Quote (RFQ) and Request for Proposal (RFP) applications.
• Review project contracts, including writing and managing Letters of Intent.
• Oversee projects from contract initiation to unveiling and closeout, coordinating with T.C.I, clients, and media.
• Develop and manage detailed project plans, timelines, and budgets.
• Coordinate with clients, artists, and internal teams to ensure project requirements are clearly understood and met.
• Monitor project progress and make adjustments as needed to keep projects on track.
• Serve as the primary point of contact for some clients, providing regular updates and managing expectations.
• Assign tasks and responsibilities to team members, ensuring that all project aspects are covered.
• Conduct regular project reviews and inspections to ensure consistency and quality.
• Manage project budgets, ensuring that projects are completed within financial constraints.
• Identify potential project risks and develop mitigation strategies to address them.
• Proactively resolve any issues that arise during project execution.
• Maintain comprehensive project documentation, including contracts, schedules, and meeting notes.
• Provide regular project status reports to senior management and clients.
• Ensure all Statements of Work (S.O.W) are accurate and meet project goals.
• Manage active projects and documentation in ASANA and company IT system.
• Secure client approvals for design stages, financing, and other project milestones.
• Assist in managing and maintaining the studio schedule.
• Maintain office conditions and manage studio artwork inventory.
• Maintain office and studio supplies and equipment.
• Record and distribute meeting minutes.
• Manage file systems and provide studio PC technical support.
• Managing IT needs, either calling in a professional or helping as needs arise
• Managing building operations responsibilities such as fire alarm inspections, landscaping, building maintenance and repairs, etc.
• Mailing and shipping promotional materials to partners and clients.
• Play a significant role in initiatives aimed at improving operational systems.
• Continuously seek ways to enhance operational efficiency and effectiveness.

Required Skills and Experience :