What are the responsibilities and job description for the Payroll Specialist position at Cumberland County?
This position is responsible for administering the county’s overall payroll process, which includes the time recording process and employee-specific payroll requirements for approximately 1,000 employees, both union and non-union.
Position Information :
Work Schedule : 75 hours in a 2-week pay period
Hourly Rate : $25.50 - $28.85 per hour, the starting hourly rate is negotiation based on relevant working experience
Position Code : CN3010
Department : Controller’s Office
Sub-Department : N / A
Pay Grade : 109
FLSA Status : Non-Exempt
Employment Status : Full Time
Reports to : First Deputy Controller
Supervises : N / A
Current county employees will follow the county's promotion / demotion policy.
This position has the opportunity to work a hybrid work schedule (working from home and working in the office) after 6 months of successful job performance.
Essential Job Functions :
- Analyzes all employee electronic time records, systematic calculations of hourly pay types, and dollar-based employee payments to ensure accuracy and compliance with various regulatory requirements, with internal controls established in County policies and procedures, and with provisions of multiple union contracts.
- Audits and verifies that all pay and personnel actions (employee status changes, employee position, and pay changes) previously approved by Management are being calculated correctly for each payroll.
- Administers County employees’ leave balance plans, assessing employee usage and system calculated accruals for accuracy.
- Prints and distributes payroll checks, creates the direct deposit file and ensures accurate, timely submission to our bank for ACH processing.
- Independently researches and assesses Pennsylvania municipality tax .
- Consults with all employees and coordinates the completion of required forms for all employee specific payroll information.
- Presents at bi-weekly new hire orientations to educate, instruct and facilitate the completion of required payroll / tax documents and to explain the basic principles of timekeeping in Kronos.
- Generates disbursement vouchers to pay bi-weekly payroll withholdings for union dues, charitable contributions, wage attachments, etc.
- Monitors and evaluates bi-weekly, hours worked by part-time employees to determine if benefit eligibility criteria have been reached.
- Researches and amicably resolves all payroll related problems / concerns.
- Completes all wage verification requests and other reports requested by 3rd parties (e.g., Domestic Relations Office, County Assistance Office, creditors / lenders).
- Directly collaborates and assists ERP with any required payroll specific maintenance / upkeep in both the Lawson (payroll) and Kronos (timekeeping) systems.
- Completes various year-end processes including elected official salary verification and adjustments, printing and distributing W-2's, and creating back-up documentation for employee leave balances.
- Assists with other clerical support as necessary.
- Performs other job-related duties as required.
Qualifications : Education :
Work Experience :
Medical Benefits :
Retirement Benefits :
Paid Time Off :
Additional Benefits :
Salary : $26 - $29
