Administrative Assistant

Job Title: Administrative Assistant

Overview:
We are seeking a highly ORGANIZED, SKILLED and , MOTIVATED Administrative Assistant to join our team. This position6 plays a crucial role in supporting the efficient operation of CREST by managing administrative tasks, coordinating special projects, and ensuring smooth daily operations. This position requires exceptional organizational skills, problem-solving abilities, and attention to detail to support the team and advance the organization’s mission.

Key Responsibilities:

• Administrative Support:
• Manage schedules, appointments, and meetings for leadership and staff.
• Prepare, edit, and distribute correspondence, reports, and other documents.
• Maintain organized filing systems, both electronic and physical.
• Organizational Management:
• Create and implement systems to streamline office operations.
• Monitor office supply levels and ensure timely ordering and inventory management.
• Develop and maintain detailed records, ensuring compliance with organizational policies.
• Special Projects:
• Coordinate and oversee special projects as assigned, ensuring timely completion.
• Research and compile information to support project objectives.
• Act as a liaison between departments or external stakeholders during project execution.
• Problem-Solving:
• Anticipate potential challenges and proactively develop solutions.
• Address operational or logistical issues effectively and efficiently.
• Provide support in resolving conflicts or discrepancies within the administrative scope.
• Communication and Coordination:
• Serve as a point of contact for internal and external communications.
• Facilitate communication between leadership, staff, and external partners.
• Assist with the planning and execution of meetings, events, and trainings.
• Data Management:
• Maintain accurate records of employee files, contracts, and compliance documentation.
• Input, organize, and analyze data for reporting purposes.
• Ensure confidentiality and secure handling of sensitive information.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional organizational and multitasking skills, with attention to detail.
• Strong problem-solving abilities, with the capacity to handle complex tasks.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• Ability to manage deadlines and prioritize competing demands.
• Professional demeanor and ability to maintain confidentiality.

Preferred Qualifications:

• Experience coordinating special projects or supporting executive leadership.
• Familiarity with nonprofit operations or working with individuals with IDD.

Job Types: Full-time, Part-time

Pay: $14.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $14 - $15