Business Office Assistant/Receptionist

Job Title: Business Office Assistant and Staffer

Department: Business Office

Reports To: Nursing Home Administrator

FLSA Status: Hourly

SUMMARY

Supports business office procedures to include, but not limited to: coordinating staffing and building schedules, attendance tracking, payroll, resident trust account support, reports, filing, supporting staff onboarding tracking and personnel documents.

Vulnerable Adult Mandated Reporter

A mandated vulnerable adult reporter of maltreatment, neglect, abuse of vulnerable residents/tenants. Required to report any alleged maltreatment, neglect, or abuse to your supervisor and appropriate state agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Supports Bi-weekly payroll is completion.

· Supports Facility staffing needs, monitors overtime and timecards.

· Assists with attendance tracking and following up with staff call ins.

· Invoice coding and processing.

· Supports bank account responsibilities including the petty cash, donation, and general collection fund accounts by balancing accounts, issuing checks, and making deposits.

· Assists with new employee onboarding to include: running background checks, E-verification.

· Completes reference checks for prospective new employees.

· Prepares Competency Based Orientation Packets and training schedules for new employees.

· Audits Onboarding documents and employee education completion.

· Prepares necessary forms and records; takes minutes at meetings as requested.

· Supports inventory ordering for various departments.

· Keeps records on contracted staff and reconciles invoices against time records of contract staff.

· Ensures new staff have appropriate access to IS systems, supports new badge/fob set up for new employees.

· Abide by and assures compliance with facility policies and procedures.

· Follows instructions willingly; is able to meet deadlines; demonstrates organizational loyalty and honesty; is punctual and dependable.

· Typing correspondence, office forms, reports, notices, lists, and related material.

· May be required to attend training or staff development activities.

· Responsible for backing up other office positions.

· Attends and participates in staff meetings.

· Responsible for knowledge of nursing home operations to answer general questions, ascertain the appropriate contact within the home or refer to an outside source in an efficient manner.

· Maintains a professional relationship with staff, peers, and upper management.

· Adheres to the Departments policy of confidentiality.

· Performs any and all other duties as assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Le Sueur, MN (Required)

Ability to Relocate:

• Le Sueur, MN: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21