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As an Administrative Assistant, you will provide support for the reception area, welcoming guests and greeting visitors arriving on-site for - Curbell, Inc., Curbell Plastics, and Curbell Medical. You will assist with front-desk activities, redirecting phone calls, distributing correspondence, as well as being an additional resource for Customer Service, Territory Sales, National Accounts, Operations and Corporate Departments. To be successful as an Administrative Assistant, you should be proficient with tools/resources used by the departments you support and handle unplanned interruptions in a timely and effective manner, while accomplishing essential responsibilities.
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Essential Functions
- Provide administrative assistance and support for departments across the company based on business which include but not limited to Medical (Customer Service, Territory Sales, National Accounts, Marketing), Plastics, and Corporate Departments (Human Resources, EH&S, Finance, Accounting, Mailroom, Reception
- Perform various tasks in the SAP ERP or equivalent system, that may include processing Credits/Debits, In-house/3rd Party Repairs, Product Literature for Customers, New Account Qualification/Set-up, and Distributing Customer Invoices.
- Collaborate on Mailroom responsibilities to ensure tasks are completed in a timely manner
- Partner with EH&S to maintain supplies and accommodations for employee gathering areas - lobby, conference rooms, break rooms, etc.
- Assist with various assignments as requested by leadership which may include participating in planning committees and/or coordinating special events for other departments and business units across the company.
- Work with department leadership with the coordination of employee events/meetings that may require - preparation of conference rooms, materials for distribution, catering, communications/invitations, etc.
- Create Purchase Order Requests for departments/vendors, work with designated personnel throughout the process
- Provide Reception/Switchboard coverage to ensure visitors are greeted and calls answered in a polite and professional manner, ensure callers are routed correctly to the appropriate department personnel.
- Greet all visitors in a courteous and respectful manner, promptly notifying personnel of their guests’ arrival, professionally manage those without appointments.
- Maintain office security by following Safety Procedures, Monitoring Security Cameras, and controlling access from your workstation (i.e.; monitor logbook, issue visitor badges
- Performs other duties as assigned
Core Competencies
- Customer Excellence
- Communication Skills
- Approachability & Perceptiveness
- Adaptability & Flexibility
- Multi-Tasking
- Detail Orientation
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