Office Administrator / Bookkeeper

Job Title: Administrative Coordinator / Bookkeeper

Company Overview:

CurrentMaster Electric LLC is a trusted leader in the electrical construction industry, dedicated to delivering high-quality services to our clients. Our commitment to excellence, innovation, and teamwork drives our success, and we are seeking a detail-oriented and organized individual to join our growing team.

Job Summary:

Administrative Coordinator / Bookkeeper to oversee financial records, perform administrative duties, and ensure the smooth operation of our office. This role requires strong organizational skills, proficiency in accounting, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Obtain primary financial data for accounting records.
• Compute and record numerical data accurately.
• Verify the accuracy of business transactions.
• Perform data entry and administrative tasks.

Preferred Duty Requirements:

• Manage progress billing applications in AIA G702/G703 format.
• Conduct weekly payroll entry.
• Handle bookkeeping using QuickBooks Construction Local System:
• Issue purchase orders.
• Manage accounts payable and receivable entries.
• Reconcile bank accounts.
• Perform monthly vendor/subcontractor check runs.
• Prepare monthly IBEW Union Fringe Reports.
• Print weekly commodity sheets from key vendors.
• Maintain and update company reports, including: Bid lists and calendars, 0Manning reports, Active project lists, Weekly Toolbox Talks.
• Maintain and organize company server files: Project folders/subfolders, Public works documents, certifications, and licenses.
• Answer phone calls, direct inquiries, and take messages.

Qualifications:

• Experience in accounting, finance, or related fields preferred.
• Proficiency in QuickBooks is required.
• Strong organizational skills and ability to multitask.
• Detail-oriented and capable of meeting deadlines.

Additional Skills (a Plus):

• Notary certification.
• Experience with software such as Procor, Accubid, MS Project, or Textura.
• Construction project management or estimating support experience.
• Marketing skills, including website maintenance or LinkedIn management.

Compensation:

Salary based upon individual skill level. Company Health Plan and IRA. Annual Bonus.

How to Apply:

• If you are a motivated individual with a strong background in administrative coordination and bookkeeping, we’d love to hear from you!