2025-2026 Administrative Assistant III, Director of Testing

QUALIFICATIONS:

1. High school diploma or GED equivalent.
2. Minimum of (3) years of administrative secretarial or registrar experience; experience in public education settings preferred.
3. Ability to prioritize, organize, multi-task with numerous complex administrative activities, work collaboratively, and manage time with minimal supervision.
4. Proficient in applied technology (Microsoft Suite & Google Suite); skilled in the use of graphics, charts, tables, spreadsheets (spreadsheets: formatting, formulas, sorting, filtering, linking worksheets, merging/splitting cells, etc). and word processing. Ability to quickly learn various assessment platforms.
5. Strong attention to detail and organizational skills required including recordkeeping, filing, organization of office procedures and general office management.
6. Possess excellent interpersonal and communication skills with a pleasant telephone and face-to-face personality.
7. Demonstrate a high level of integrity and confidentiality regarding student records, employment records, testing materials and testing results.
8. Experience with bookkeeping and maintaining budgets; eFinance preferred.
9. Preference will be given to District Employees.

TERMS OF EMPLOYMENT:

250

SALARY/PAYGRADE:

$38,963 CP-6

Salary Range (based on experience) as set by the Board of Trustees for the school year 2025-2026

ESSENTIAL FUNCTIONS:

1. Support the efforts of the testing department office in district-wide coordination of district, credit by exam, college readiness, state and federal assessment programs.
2. Maintain the inventory of all assessment materials including ordering, duplicating, managing, inventorying, securing and returning to appropriate testing contractor. Support campus personnel in the tracking and maintenance of secure materials.
3. Maintain assessment platforms regarding user account access, student demographics and student testing histories.
4. Support the testing department with the distribution of student testing results to campuses.
5. Manage and support the testing office and campuses regarding training locations, training dates, training records and test security oaths.
6. Process purchase orders, order test materials through vendors, maintain ledger sheets (using Excel), and reconcile budget reports for multiple accounts and maintain supplies.
7. Process and maintain travel, payroll and training records for testing personnel.
8. Manage the communication in the testing office, including daily emails/phone calls, handle incoming calls and messages for department. Maintain accurate contact list of testing contacts at each campus, per test type.
9. Manage the testing office calendars, including testing department Microsoft calendars, and campus Google assessment calendars.
10. Archive testing documents and student results.
11. Demonstrate regular and reliable attendance.
12. Perform other duties as assigned by the Director.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Standard office equipment including personal computer and peripherals. Prolonged sitting; frequent standing, stooping, bending, pulling and pushing. Repetitive hand motions, frequent keyboarding and use of mouse; frequent movement of test booklets, media equipment, tables and other equipment. Lifting and carrying (up to 40 pounds). Work with frequent interruptions; maintain emotional control under stress. May require after hours work.

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this
application.  Please monitor your email regularly for any communication. 

Salary : $38,963