Proposal Coordinator

Position: Proposal Coordinator

Location: Long Beach, CA

Department: Business Development

Reports to: VP of Operations and Commercial Development

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

THIS ROLE: 

The Proposal Coordinator is responsible for supporting the Business Development department by tracking the full life cycle of projects, preparing and managing proposals, and ensuring the timely completion of deliverables. This role requires exceptional organizational skills, proactive initiative, and the ability to manage multiple tasks under pressure.

WHAT YOU’LL DO:        

• Project Tracking: Utilize the company’s CRM tool to monitor the progress of projects from the bidding phase through completion, ensuring accurate and up-to-date records.
• Meeting Participation: Attend both customer and internal meetings to take detailed notes, track deliverables, and ensure all applicable stakeholders complete their assigned tasks.
• Proposal Management: Lead the proposal preparation process by gathering customer requirements, obtaining technical information and pricing from internal stakeholders, and compiling and drafting comprehensive proposal packages.
• Deadline Monitoring: Use the CRM tool to track deadlines for RFIs and bids, ensuring submissions are completed on time.
• Work with Contracts team to ensure contracts are in compliance.
• Monitor all contract deadlines and conditions to ensure all relevant deliverables are completed.
• Create job folders with applicable templates as new jobs are acquired.
• Work with Legal department to obtain and review insurance requirements, updates and continue to maintain all certificates of insurance.
• Develop and maintain historical digital files of contracts, records, and other documentation.

WHO YOU ARE:

• Proactive: You take initiative and anticipate the next steps without waiting to be directed. When faced with uncertainty, you ask questions and seek clarity to move forward effectively.
• Self-Sufficient: You actively contribute information and solutions rather than waiting for guidance. You understand the importance of being a proactive support system for the team.
• Ultra-Organized: You maintain clean and structured files, keep meticulous notes, and follow strict processes to ensure accuracy and efficiency.
• Adaptable Under Pressure: You excel in fast-paced environments and can manage aggressive project deadlines while navigating challenges in obtaining necessary information.

WHAT WE OFFER:

• Competitive Compensation
• Generous benefits package including:
  • Medical
  • Dental
  • Vision
  • Short-term Disability
  • AD&D/Life Insurance
  • 401k (with company match)
  • Additional option to elect incremental Life Insurance for employee and dependents, and choice to elect Health and/or Dependent Flexible Spending Account.

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.