Project Coordinator

Join us to design places that make a difference

As a Cushing Terrell team member, you will create built environments that push the boundaries of cutting-edge design and contribute to thriving communities. You will join a multidisciplinary team of talented engineers, architects, designers, planners, and business professionals who work across 17 office locations and remotely throughout the United States. Our vision is to shape a new world using knowledge and creativity to educate, enlighten, delight, unite, preserve, sustain, and forever improve.

Qualifications* you will bring to the table:

• Associate's degree or equivalent experience
• 5 years’ experience in architecture, engineering, or construction project coordination
• Intermediate knowledge of project management software, AIA contracts, Deltek Vision, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook
• Budgetary management skills
• Ability to forecast the workforce size needed for projects
• Solid understanding of scheduling, basic budgeting, accounting skills, and a working knowledge of architecture, engineering and/or construction administration
• Ability to collaborate and communicate with other team members
• Did you know that some people hold back on applying to jobs if they don’t meet 100% of the listed requirements? We don’t want you to hold back! If you don’t check every point above but still feel like you could successfully do the work, we encourage you to apply!

As a Team Member at Cushing Terrell, you will*…

• Assist in the development of the project budget and project plan, alongside the Project Managers
• Participate in project coordination, contract, and agreement proceedings
• Create, assemble, and distribute contract documents in AIA software
• Facilitate client, contractor, and project correspondence
• Create project team directories, lists, schedules, and related project documentation
• Manage File Archive (contracts, invoicing, NBD/Fees, other)
• Setup meetings, invite participants, and attend virtual meetings for conferences
• Enter new job starts, phases, budgets, and project data into Vision and update project progress and the closing out date as project concludes
• Coordinate requests for W-9s as requested by clients/consultants with accounting
• Order and maintain insurance certificates for new project/contracts
• Coordinate, organize and manage QC document management process
• Produce/edit job specifications for distribution
• Deliverable document distribution (Contracts, reports, permit & bid docs, other)
• Assist in bidding process (maintain logs, send out addendums, other)
• Produce various job specific reports, spreadsheets and documents as requested by PM (CO, COR, RVI, RFP, change directives, field reports, meeting minutes, punch lists, other)
• Coordinate, distribute and return project submittals and RFIs
• Review, organization, scan or electronically save as-build and O & M
• Manage project close-out information and documents, sometimes using electronic systems
• Coordinate with Project Managers on Cushing Terrell’s project billing with client’s accounting procedures as well as aligning with client’s needs in timing and format
• Assist with accounts receivable and collections to comply with Cushing Terrell’s goal of being paid within 30 days of deadlines
• Review and reassess projects weekly to maintain earned value and ensure resources are properly utilized
• The majority of the time, a person in this role will be sitting in an office with limited physical requirements. This may require individuals to bend, stretch, twist, and reach.

Your pay

The salary for this position is based on the location/s posted. If you are a candidate living outside of (this region/these regions), we still encourage you to apply as salary ranges may differ across states/cities/job markets.

• Expected Range*: $52.000 to $70,000
• The position is also eligible for an annual performance bonus
• The actual salary offered for the role will be determined based on various factors including but not limited to; years of experience, certifications, location, level of job-related knowledge, and other job-related factors (as permitted by law).

Why Cushing Terrell?

Cushing Terrell offers excellent, competitive employee benefits; please view our Employee benefits guide for more information.

View our Employee Benefits Guide for more information.

Equity

Cushing Terrell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, age, color, religious creed, sex or gender, sexual orientation, gender identity or expression, marital status, national origin, ancestry, citizenship status, physical or mental disability, military status or status as a protected veteran, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Applicants must be currently authorized to work in the United States on a full-time basis.

If you need assistance or accommodation while seeking employment with us, please call 406.248.7455. We will review requests for reasonable accommodation on a case-by-case basis. If you are having difficulty applying through an external website, please visit www.cushingterrell.com/joinus/

We look forward to hearing from you!