Administrative Assistant

Job Title

Administrative Assistant

Job Description Summary

C&W Services is looking for an Administrative Assistant at our facility located in San Juan. Duties include but are not limited to placing parts orders, billing and bill pay, payroll administration, maintaining work orders, administering safety trainings and maintaining safety records/reports according to OSHA standards, as well as the day to day operations of department.

Job Description

Job Description

Essential Duties

• Provide a high level of customer service support to the organization and the facilities team by answering incoming phone calls and dispatching facilities maintenance personnel when necessary.
• Handles business correspondence including proposals, expense statements, and purchase orders.
• Responsible for payroll processing for all employees using the Kronos system.
• Handles accounts payable for vendors not in our Vendor Maintenance system.
• Serves as a liaison for outside vendors, and the Corporate Office.
• Manage all administrative functions for the office, including invoice coding and processing, and time keeping.
• Create and maintain records. Create custom reports as required.
• Holds monthly safety training.
• Maintain safety records in the HSSUITE system.
• Create incident reports within the HSSUITE system as well as communicate any worker’s comp claims with the corporate office and Travelers.
• Chairs the monthly Safety Committee meetings as well as take minutes.
• Records weekly manager meeting minutes as well as minutes from the residency debrief.
• Part ordering as necessary.
  
  

Requirements

• Excellent verbal and written communication skills.
• Must be organized and detail oriented.
• Effectively present information and respond to questions or client service requests.
• Must be computer literate and possess the ability to quickly adapt to an electronic environment.
• Strong data entry skills and email experience.
• Ability to prioritize multiple tasks in a fast paced environment.
• Highly motivated and able to work independently with minimum direction
  
  

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”