Contracts & Compliance Administrator

Job Title

Contracts & Compliance Administrator

Job Description Summary

The Facilities Hub group is a highly skilled team focused on work request fulfillment and subcontracted resource management. The FACILITIES HUB specializes in servicing clients with geographically dispersed portfolios, through a flexible menu of services from basic call center support to contract compliance and full account management.

The Contracts & Compliance Administrator position involves managing contracts and ensuring compliance for various clients in the Facilities Hub. This role requires expertise in Microsoft Office, particularly Word and Excel, for processing subcontract documents, managing databases, and supporting vendor compliance. The administrator will work closely with internal departments, such as Legal and Technical Services, to ensure accurate documentation and smooth operations.

Job Description

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Vendor Management

• Sourcing and onboarding of new vendors to partner with C&W Services for client locations.
• Assist with RFP submissions.
• Educating potential and existing vendor partners on C&W Services compliance and performance expectations
  
  

Compliance Monitoring

• Ensure vendors meet C&W Services’ and client compliance standards.
• Provide ongoing customer support and resolve any issues, escalating when necessary.
  
  

Contract Administration

• Issue customized vendor contracts and amendments, seeking guidance from Sr. Contracts & Compliance Coordinator and/or C&W Services Legal Counsel as needed.
• Execute Internal Change Forms for proper internal record keeping processes keeping in-line with SOX Compliance.
  
  

Database & Tracking Management

• Maintain and update tracking spreadsheets and databases to monitor sourcing efforts, vendor contract and compliance documents.
  
  

Project Support and General Office Assistance

• Assist with special projects and other duties as assigned by management within the Facilities Hub.
• Support the day-to-day operation of the office, contributing to the overall smooth functioning of the Facilities Hub Team.
• This position will also provide other business-related functions as requested by Facilities Hub Management.
  
  

REQUIREMENTS (Knowledge, Skills, Abilities, And Education And/or Experience)

• Pay: $25.49hr.
• Schedule: Monday-Friday (8:30am-5:00pm).
• Ability to speak, read, and write English fluently.
• Minimum of an Associate Level diploma or equivalent experience.
• 3 to 5 years of professional experience.
• Able to take direction, work with minimal supervision, and effectively manage projects as an individual contributor or as part of a team.
• Attention to detail, pride in delivering excellent service, organization skills, and professional attitude.
• Must have strong computer skills (Microsoft Office, Word, Excel, etc.)
• Must have excellent customer service and written/verbal communication skills.
• Must be well organized and detail oriented, while applying sound judgment and decision-making skills to both routine and non-routine issues that arise.
• Candidates must be able to work well in a fast-paced/high volume environment, and work well under pressure.
• Must be willing to continue training in their skill set to maintain knowledge in the latest processes and technologies used for their assigned duties.
• Must be willing to assist the overall operations of the office when requested in other areas as needs arise.
  
  

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”