Corporate Administration/Event Planner

Cust-O-Fab, a leader in the design and manufacturing of shell and tube heat exchangers, vessels, towers, and other heat transfer components, in the petrochemical industry for 50 years is currently seeking a Corporate Administration/Event Planner in our Tulsa office.

Position Summary:

The Corporate Administrator and Event Planner plays a crucial role in ensuring the smooth and efficient operations of the corporate headquarters. This position involves a variety of administrative and office support activities, as well as event planning and coordination.

• Receive and direct visitors and clients, providing a welcoming and professional first impression of the organization.Perform general clerical duties, including photocopying, faxing, mailing, and maintaining organized filing systems.
• Perform general clerical duties, including photocopying, faxing, mailing, and maintaining organized filing systems
• Act as an administrator for user set up and approvals, book travel for corporate personnel, run reports, and coordinate with the travel agency.
• Plan and coordinate corporate events, including conferences, meetings, and social gatherings. This includes managing event logistics, coordinating with vendors, and ensuring all aspects of the event run smoothly.
• Arrange lunches and other catering needs for various meetings, both on and off-site, ensuring all details are handled seamlessly.
• Answer, screen, and transfer inbound telephone calls to the appropriate departments or personnel, ensuring prompt and professional communication.
• Assist the CEO/CFO with scheduling appointments, coordinating travel arrangements, and organizing events, ensuring their schedules run smoothly and efficiently.
• Perform other duties as assigned or required, demonstrating flexibility and a willingness to take on new tasks. May be required to travel between Cust-O-Fab sites for inter company mail 2-3x a week, along with other business purposes including meetings, training, etc.

The best candidates will possess the following qualifications:

• High School diploma or GED
• Excellent telephone and verbal communication skills
• Professional attitude and appearance
• Two or more years of experience in administrative role.
• Superior customer service focus.
• Ability to be resourceful and proactive when issues arise
• Intermediate knowledge in Word and Excel required, Desktop Publishing preferred
• Ability to prioritize work and meet deadlines while multi-tasking.

Cust-O-Fab offers a strong benefit package including medical, dental, vision, supplemental plans, and 401k; pay is commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Microsoft Office: 3 years (Required)
• Microsoft Dynamics Navision: 1 year (Preferred)
• Communication skills: 3 years (Required)
• Document Control: 1 year (Preferred)
• Multi-line phone systems: 1 year (Preferred)
• Manufacturing: 1 year (Preferred)

Ability to Relocate:

• Tulsa, OK 74119: Relocate before starting work (Required)

Work Location: In person