What are the responsibilities and job description for the HR/ Admin Assistant position at Cutrale Citrus Juices USA, Inc.?
Responsible for providing administrative support to staff and handling reception duties. These duties inlcude but are not limited to: database system maintenance and training, office supply purchasing, typing, filing, payroll, reception and telephone duties.
ESSENTIAL RESPONSIBILITIES
Greet public and refer them to appropriate staff members, answer phones, route calls, and take messages. Cooperate in the maintenance and/or modification of data collection system. Prepare payroll. Assist with completion of necessary statistical reports as requested. Compile statistical information as requested. Develop and maintain administrative system. Distribute incoming mail and prepare outgoing mail including bulk mail. Maintain front desk area, keeping it clean and free from clutter. Type and word process documents as needed. Order office supplies and monitor inventory. Produce mailing labels and reports as requested. Maintain appropriate interpersonal relationships with employees, peers, and consumers responsible for all or part of these areas as assigned: employee orientation, development, and training; employee relations; compensation and benefits administration. Interview job applicants; review application/resume; evaluate applicant skills and make recommendations regarding applicant’s qualifications. Schedule training and development courses. Maintain human resource filing systems and assist in developing and recommend operating policy and procedural improvements. Develop and update tracking systems necessary in daily operation. Create and maintain employee files and records, assures completeness of files. Responds to public inquiries on positions available in employment. Log and expedite complaints and assign to appropriate person; maintaining a grievance log Report monthly for HRM’s review. Performs all other job duties as assigned.
EDUCATION REQUIREMENTS
Must be 18 years or older. Associates degree or equivalent experience preferred.
TRAINING, SKILLS, KNOWLEDGE AND EXPERIENCE
Minimum two years clerical or administrative experience. Demonstrated written and oral communication skills. Demonstrated ability to work independently and as a team. Typing skills with at least 30 WPM. Must have excellent computer skills (Word, Access, and Excel). Knowledge of general office machines and telephone system. Sensitivity to the needs of persons with disabilities. Ability and willingness to work cooperatively with others. High degree of discretion dealing with confidential information. Ability and willingness to work some early mornings, evenings and weekend days. Must be bilingual English-Spanish.
PHYSICAL REQUIREMENTS
While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are no intended to be an exhaustive list of all associated responsabilities, skills, efforts, or working conditions. Cutrale Citrus Juices USA, Inc., reserved the right to change, amend, add, delete, and otherwise assign any and all duties, responsabilities, and position titles as it deems necessary to meet the needs of the business.
Monday - Friday
7:30 AM - 5:00 PM
Salary : $16 - $18