Enrollment Services Representative

Department: Admissions and Enrollment Services

Location: Western Campus

Reports To: Associate Director, Enrollment Services

Recruitment Type: External/Internal

Requisition ID: req5817

Employment Type: Part-Time Support Staff

Union Position: Union

Work Schedule: Monday 10am-3pm Tuesday 10am-3pm Wednesday Scheduled Off Thursday 10am-3pm Friday 10am-3pm

Number of Openings: 1

Job Description:

SUMMARY:

Provides first-level enrollment services support in the following areas: admissions, registration, cashiering/payment of student fees, financial aid, scholarships and responds to requests for general information with a commitment to student customer satisfaction, quality and accuracy. Performs related enrollment service functions that support office operations. Provides appropriate referrals to other service areas, and provides telephone and on-line service support for the campus and the college.

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include but are not limited to:

• Assists in processing academic records
  
• Greets visitors, responds to inquiries from current and prospective students, provides information, makes appropriate referrals, and schedules appointment as appropriate
  
• Assists current and prospective students with information inquiries and registration processing, both in-person, on-line and over the telephone
  
• Assists students with completing necessary forms; validates forms for accuracy; process as required
  
• Accesses, inputs, and retrieves data from BANNER and other data systems.
  
• Maintains files and records; utilizes scanning technology to update electronic files.
  
• Accepts, checks completeness and accuracy, processes, and updates student information and documents in college-wide databases and systems
  
• Answers questions and assist with Financial Assistance application (FAFSA} completion, explains the funds disbursement procedures, reviews the student's tracking and award status
  
• Provides scholarship and student loan information
  
• Answers questions regarding status of Standards of Academic Progress
  
• Receives Emergency Funds requests
  
• Reviews High School/GED/Ability-To-Benefit documents and updates student information system accordingly
  
• Accepts Selective Service Information
  
• Informs student of academic status and accepts appeal for readmission
  
• Processes registration payments, payment for services, sales, fines and items to be held for safe keeping
  
• Rotates between in person and electronic customer service duties
  
• Reconciles Banner sessions and prepares bank deposits including balancing cash drawer within specified procedural limits
  
• Processes My Tri-C Card requests, authorization forms, and transactions related to the card program
  
• Answers questions relating to student accounts, transactions, book authorizations, collections, and other information as requested.
  
• Acquires knowledge of, understands, and adheres to applicable federal, state, and local laws, regulatory requirements, and College policies and procedures
  
• Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.
  
• Performs other related duties as assigned

QUALIFICATIONS:

Required

• Associate Degree
  
• Two (2) years of equivalent full-time clerical experience in an office environment.
  
• One (1) year of equivalent full-time experience in student services in an educational setting.
  
• Experience with an integrated student software system
  
• Skills with keyboarding, basic grammar and math, standard level word processing (MS Word) and standard level spreadsheet applications (MS Excel)
  
• Ability to understand and utilize Third Party software for student transactions, i.e., Sally Mae, Bosscars, BlackBoard
  
• Ability to exercise good judgment and discretion in the performance of regular work.
  
• Excellent written, verbal and interpersonal communication skills
  
• Excellent student customer service skills and proven ability to develop and sustain productive customer relationships.
  
• Ability to be professional in interaction with internal and external customers at all times in person, on line and over the telephone.
  
• Ability to perform detailed work with a high degree of accuracy and attention to detail
  
• Ability to handle multiple tasks and effectively prioritize work.
  
• Sensitivity to appropriately respond to the needs of a diverse population.

Preferred

• Bachelor's Degree
  
• Five years direct student services work experience at a higher education institution
  
• Knowledge and experience with Banner student information and related student transaction systems

WORK ENVIRONMENT/ PHYSICAL DEMANDS:

Must be able to occasionally lift up to 25 pounds unassisted. Must be able to regularly stand, walk, sit, use hands to finger, handle or feel; reach with hands and arms; and stoop, kneel, crouch. Must be able to frequently talk or hear. Must be able to work in a fast pace environment with a moderate noise level.

Disclaimer: This description Is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned and does not prescribe or restrict the tasks that may be assigned.

Special Note: This is a Part-Time (1199/SEIU) Bargaining Unit Position, Grade 08. Part-Time (1199/SEIU) bargaining unit employees at Cuyahoga Community College will be considered first for vacant positions.

Target Hiring Rate: Minimum salary $21.29/hr

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.