POSITION AVAILABLE

Position: Fiscal Assistant

Reports to: Supervisor, Grant Financial

Position to be filled: March 24, 2025

Starting Salary: $43,991 annually

Vaccine Policy: All new hires will need to meet COVID and Influenza vaccine requirements or request an exemption and submit a TB Baseline as outlined in the CCBH Vaccination Policy. Direct service employees will need to meet Hepatitis-B vaccine requirements or request an exemption as outlined in the CCBH Vaccination Policy.

Minimum Requirements:

• Associate's degree in Accounting.
• Minimum of three years of related fiscal experience including bookkeeping, AP/AR, and accounting, OR one year of experience (with a Bachelor’s degree), OR five years of experience (with a HS Diploma).
• Proficiency with basic bookkeeping and financial systems.
• Ability to efficiently multi-task on a daily basis.
• Proficiency with use of PC hardware & basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.). Strong proficiency with Microsoft Excel & Word.
• Knowledge of local, state, and federal regulations.
• Proficiency with use of databases for data querying and reporting.
• Strong attention to detail, accuracy, and ability to maintain confidentiality.

Responsibilities:

• Enters provided fiscal data (i.e., expenditure & revenue adjustments, appropriations, revisions, etc.) into accounting system. Tracks and tabulates adjustments for use in cash reconciliations. Sends fiscal data to County fiscal office and verifies proper posting.
• Prepares the Schedule of Expenditures for Federal Awards in accordance with the Uniform Guidance.
• Prepares lead sheets for use in preparing the annual OCBOA (Other Comprehensive Basis of Accounting) statements.
• Establishes special revenue funds & properly identifies revenue sources. Reviews monthly performance reports to ensure accurate and timely spending of funds.
• Reconciles Revenue and Expenditures for special revenue funds between agency books and County Fiscal Office. Prepares special revenue fund financial report for Board presentation. Facilitates the close out of grants.
• Assists with subrecipient site visits.
• Facilitates the dissemination of the Notice of Intent for funding applications and tracks the award notifications.
• Reviews & verifies the fiscal portions of grant applications for calculation accuracy, allowable costs, proper categorization, staff coverages, etc. Coordinates the gathering of support documentation required for grant applications.
• Reviews grant fiscal reports and drawdowns for accuracy and timely submission. Completes the grant draw-down process on behalf of the agency.
• Compiles and arranges fiscal information from staff in response to visits from funders, desk audits, and grant portion of CCBH's single audit. Responds to inquiries and furnishes documentation as requested.
• Coordinates month end closing of all agency funds and assists with year-end closing. Coordinates month end closing and distributes performance reports to proper personnel.
• Reviews appropriations and revisions prepared by other staff for accuracy & proper formatting and organizes for Board approval.
• Identifies and directs the proper posting of electronic fund transfers with the Cuyahoga County Treasurer.
• Performs accounts payable duties in the absence of the Accounts Payable Specialist.
• Collaborates with internal and external partners on special projects as assigned.
• Performs other duties as assigned.

Please complete the online application on our website, www.ccbh.net/jobs

All applicants are required to upload a resume and include a cover letter with their application.

Deadline to Apply: February 7, 2025

Bilingual Applicants Welcome

Benefits offered at CCBH (for employees working at least 40 hours per pay period/Bi-weekly): 

• Medical (full time employees responsible for 10% of premium)
• Dental (full time employees responsible for 10% of premium)
• Vision
• Public Employee Retirement System (PERS)
• Deferred Compensation
• FSA Health and Dependent Care
• Tuition Reimbursement
• Holidays (14 paid per year)
• Vacation Time (13 paid days per year for new service PERS members*)
• Sick Time (15 paid days per year*)
• Personal Days (up to 3 paid per year)
• Agency paid Life Insurance
• Additional Voluntary Life Insurance
• Voluntary Identity Theft Protection
• Voluntary Critical Illness
• Voluntary Accident Insurance
• Employee Assistance Program
• Free Parking Onsite
• Remote work from home available up to two days per week with approval after the completion of a minimum of 60 days of employment.
• Alternate work schedule or changes in work schedule available after initial training period with approval. Core work hours of 10am to 2pm required of all staff.