Bi-lingual Office Coordinator

Description

We are looking for a Bi-lingual Office Coordinator to assist in the overall performance of duties associated with the efficient management of the office. This individual shall also supervise the front desk and demonstrate a high level of professionalism and customer service to ensure all clients are receiving courteous and prompt responses to their inquiries. Bilingual in Spanish.

ESSENTIAL DUTIES:

• Organize the office and prioritize tasks to ensure the office runs efficiently.
• Maintain all office equipment and overall appearance of the office suite.
• Order all office supplies, including furniture when needed.
• Monitor all invoices received and ensure payment is directed to the finance department.
• Maintain monthly inventory of office supplies.
• Work with external printing company to order envelopes and production of large copy jobs.
• Assist with the coordination of special meetings, events and projects.
• Work with Westchester County for various requests including housekeeping, HVAC, electrical issues, and disposal of large items.
• Main point of contact for our vendor who services copiers, faxes, and printers when needed.
• Primary contact for all staff moves within the office—including moving computer equipment and phones.
• Work with HR to ensure new hire work stations are set up timely.
• Work closely with the front desk receptionist to ensure phone and lobby coverage at all times.
• Ensure all front desk and office management duties are documented and available for other to refer to.
• Assist regularly with answering of the phones, opening the mail and scanning documents.
• Work with corporate IT department on escalated issues and ordering of equipment.
• Assist with administrative projects as needed.
• All additional duties as assigned by supervisor.

Qualifications

EXPERIENCE:

• Bachelors degree preferred PLUS two (2) years of relevant experience.

-OR-

• Minimum of six (6) years of relevant experience

• Microsoft Office: 4 years (Preferred)
• Administrative experience: 2 years (Preferred)
• Office management: 2 years (Preferred)

Language:

• Spanish (Required)

Salary : $24