What are the responsibilities and job description for the Accounts Payable Clerk position at CW RESOURCES?

Description

Turn Your Passion for Detail into a Career !

Monday through Friday 08 : 00 am- 04 : 30 pm
New Britain, CT

Company Overview : CW Group is a national non-profit organization dedicated to creating an inclusive society where individuals with disabilities and those facing economic challenges have access to meaningful vocational training and are empowered as valued employees. We are committed to providing exceptional employment opportunities with flexible hours, comprehensive benefits, and a mission-driven focus.

National Non-Profit

Mission-based Meaningful Employment

Exceptional Employees

Employee Wellness Coordinator

Employer Sponsored Benefits Includes :

Insurance - Medical, Dental, Vision

Telemedicine

Retirement Plan & Match Options

Disability Plans

Life Insurance - Accidental Death & Dismemberment and Group Term Life

Paid Holidays, Vacation and Sick time

Voluntary Benefits Offered Includes :

Hospital Indemnity, Accident, Critical Illness & Voluntary Life

Role and Responsibilities :

The Accounts Payable Clerk play a crucial role in maintaining the financial health and integrity of the company by ensuring that its accounts payable obligations are met accurately and efficiently.

Ensure that all incoming invoices are correctly entered into the Accounts Payable system for tracking and processing.

Review all invoices for accuracy, ensuring they match purchase orders, contracts, and receipts. Obtain appropriate approval from relevant department staff before processing.

Process vendor payments in a timely manner, ensuring that all payments are made according to the agreed-upon terms and within due dates.

Provide vendors with necessary sales tax exemption documentation to ensure that the company is not charged sales tax.

Contact vendors to resolve any discrepancies or issues with invoices, including overcharges, discrepancies in quantities, or other concerns.

Regularly review open accounts payable to ensure that all outstanding payables are being processed, and that vendors are paid in a timely manner, avoiding late fees.

Perform general clerical duties related to accounts payable, such as filing invoices, maintaining records, and organizing documentation for audits or reporting.

Perform other data entry tasks as directed, including entering payment details, updating vendor information, and reconciling accounts.

Collect and verify data for payments and invoices, ensuring that all information is accurate before final processing.

Compare vendor statements with internal records to ensure all payments have been correctly applied and to resolve any discrepancies.

Ensure that all accounts payable transactions are properly documented and filed in compliance with company policies and financial regulations.

Assist the accounting team in closing the books for month-end, ensuring all invoices and payments are recorded before the closing date.

Manage and process any credit memos, returns, or adjustments to invoices from vendors, ensuring that all transactions are accurately reflected in the AP system.

Regularly monitor and report on the aging of accounts payable to identify overdue invoices and ensure timely follow-up with vendors.

Prepare and assist with the generation of accounts payable reports for management or auditors, such as payment history, aging reports, and vendor analysis.

Support the setup of new vendors in the accounts payable system, ensuring that all necessary documents and tax forms (e.g., W-9) are completed and accurate.

Ensure that all accounts payable transactions are processed in compliance with company policies, procedures, and accounting standards.

Qualifications :

High School Diploma

Experience in an accounting or finance or related role.

Basic knowledge of accounts payable, bookkeeping, or financial administration.

Experience using accounting software (e.g., QuickBooks, SAP, Oracle, Microsoft Dynamics, or similar systems) is preferred. Proficiency in Microsoft Excel is essential.

Ability to keep financial and vendor information confidential.

Preferred Skills :

An associate's degree or certification in accounting, business, or finance.

Advanced ability to manage multiple invoices, payment schedules, and deadlines without overlooking details.

Advanced ability to resolve discrepancies, handle payment issues, and troubleshoot any challenges that arise in the accounts payable process.

Strong proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, Microsoft Dynamics).

Advanced familiarity with tax regulations, such as sales tax, and other local, state, or federal compliance rules

Advanced efficiency in prioritizing tasks to meet deadlines, especially during busy periods like month-end or year-end closings.

Physical Demands :

Ability to sit and work at a desk for extended periods of time.

Regular use of a computer and other office equipment, which may require prolonged periods of typing or data entry.

Occasional lifting or carrying of office supplies, documents, or files up to 20 lbs.

Ability to communicate clearly and effectively, both in person and over the phone or email.

Ability to focus on tasks for extended periods, requiring good attention to detail.

Reasonable accommodations can be provided.

Environmental Demands :

Work is performed in a standard office environment with office furniture, lighting, and climate control (temperature may vary depending on the season).

Moderate noise levels from phones, and office equipment.

The position may require sitting for long periods at a desk.

Daily use of computers, printers, scanners, and phones to complete tasks efficiently.

If you meet these qualifications and are eager to start a new job with CW Group, we encourage you to APPLY today!!

Equal Opportunity Employer-minorities / females / veterans / individuals with disabilities / sexual orientation / gender identity

All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. CW Resources, Inc. is proud to be an Equal Opportunity Employer. We welcome all people to apply and are committed to creating an environment and workplace free from all forms of discrimination or harassment. We strongly encourage all people to apply!

Pay Transparency Disclaimer : CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).

Copy and paste the link below into your web browser to view the posters pertaining to :

EEO and Pay Transparency : https : / / www.dol.gov / agencies / ofccp / posters

Notification of Employee Rights Under Federal Labor Laws posters : https : / / www.dol.gov / agencies / olms / poster / labor-rights-federal-contractors

CW's Self- Disclosure Form : https : / / forms.office.com / pages / responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&route=shorturl

Please E-mail : hrhelp@cwresources.orgto submit a request for accommodation with the application process or to submit a request for our Affirmative Action Plan Narrative.

Qualifications

Behaviors Dedicated - Devoted to a task or purpose with loyalty or integrity

Leader - Inspires teammates to follow them

Thought Provoking - Capable of making others think deeply on a subject

Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Motivations Goal Completion - Inspired to perform well by the completion of tasks

Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization

Education High School (required)

Experience Experience using accounting software (e.g., QuickBooks, SAP, Oracle, Microsoft Dynamics, or similar systems) is preferred. Proficiency in Microsoft Excel is essential. (preferred)

Experience in an accounting or finance or related role. (preferred)

Skills

Attention to Detail (preferred)

Financial Management (preferred)

Problem-Solving (preferred)

Time Management (preferred)

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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