Office Administrative Assistant

Job Title: Part time Office Assistant

Reports to: Operations Manager and VP

Position Summary

CW Security Group Inc. provides security services with a myriad of protection and security solutions for our clients. Our methodology is unobtrusive with implementation designed to fit our clients' existing culture and atmosphere.

The ideal candidate will be a hard-working professional able to undertake a variety of support tasks at CWSG Tennessee office and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

This position is hourly paid with flexible hours, with a minimum of 10 hours per week and a maximum of 29 hours per week. Cell Phone reimbursement, and opportunities to grow available.

Key Responsibilities

• Organize supplies, equipment, and deliverables in office and assist other staff in ways that optimize procedures
• Sort, distribute and respond to communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Assist in prepping and packing for networking events
• Manage pickup of mail as well as shipping and receiving at CWSG
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with vendors, customers and colleagues
• Schedule and plan meetings and appointments as necessary
• Assist Operations Manager and Vice President with any tasks

Requirements and Skills

• Excellent organizational abilities
• Self Starter, initiative to seek ways to assist staff
• Time management and ability to multitask
• Outstanding communication and people skills
• Communicate accurately and politely with customers, staff, vendors, and company ownership
• Present a polished and professional image to customers, including in person at events
• Familiarity with Google Sheets, Docs, Forms, and Outlook
• 1 of weekly in-office work is required
• Option to attend events throughout the year (including both national events)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to talk and hear in environments that may be loud and/or noisy. Occasionally the employee is required to lift, carry, balance, handle, push, pull, reach with hands and arms, stoop, kneel, crouch, exert little physical effort, or complete repetitive motions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required, on occasion, to stand around 8 hours a day, work in various weather conditions, and endure long or irregular work hours during and leading up to actual events.

Our ideal candidate will:

• Have a background in the security industry, Law Enforcement, military, government state
• Have extensive knowledge and experience using Google Sheets, Forms, Docs, etc.
• Be comfortable and efficient using technology and learn to navigate new software quickly
• Work independently and self-manage
• Be an excellent problem solver
• Be comfortable working in a small business, team-oriented environment and be flexible to the company’s needs
• Uphold CWSG mission to create a safe and inspiring space for participants and coaches through all job duties

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 10 – 29 per week

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Weekends as needed

Application Question(s):

• This job requires going to our Nashville Office once a week, are you available to to make the commute once a week?
• We have occasional networking events we must attend, are you available to attend these events in the Nashville Area?
• This job requires you to work under the VP and Operations Manager, are you available to occasionally commute to Smithville, TN when needed?

Education:

• High school or equivalent (Preferred)

Work Location: Hybrid remote in Cookeville, TN 38501

Salary : $17