Administrative Assistant

Job Title: Administrative Assistant

Location: West Palm Beach area

Reports To: CEO

Job Type: Full-Time

In office Role 5 days a week

About Us

We are a dedicated nonprofit focused on providing essential physical therapy services to individuals recovering from injuries or managing the challenges of aging. Our mission is to help individuals regain mobility, strength, and independence through personalized physical therapy programs. As we continue to grow and serve our community, we are seeking a skilled and proactive Administrative Assistant to support our CEO and contribute to the smooth and efficient operation of our nonprofit organization.

Job Overview

We are looking for a competent, detail-oriented, and highly organized Administrative Assistant to manage a wide range of administrative duties while working closely with the CEO. The ideal candidate will be able to handle day-to-day office functions, coordinate services, assist in budget oversight, produce reports, and provide general support. This role requires someone with a strong ability to multi-task, excellent communication skills, and a passion for helping others in a mission-driven environment.

Key Responsibilities

• Administrative Support: Provide general administrative support to the CEO, including managing calendars, scheduling meetings, and maintaining files.
• Coordination & Scheduling: Coordinate physical therapy services, ensuring that appointments are scheduled efficiently and that therapists are notified in a timely manner.
• Meeting Coordination: Organize and prepare materials for meetings, ensuring that the CEO and relevant staff have the necessary information ahead of time.
• Document Management: Proofread and prepare documents, including reports, presentations, and communications, to ensure accuracy and clarity.
• Budget Oversight: Assist in tracking the organization's budget, ensuring expenses are within limits and accurately recorded.
• Donor Software Proficiency: Maintain donor software, generating accurate reports, lists, and labels as needed for communication and fundraising efforts.
• Inventory & Supplies Management: Order office and therapy-related supplies as needed, maintaining inventory and anticipating future needs.
• Reports & Correspondence: Produce regular reports for internal and external stakeholders and manage communications with donors, partners, and stakeholders.
  
  

Qualifications

• Proven experience as an administrative assistant or in a similar role, preferably in a nonprofit environment.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Strong attention to detail and ability to maintain accuracy in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and donor management software.
• Strong written and verbal communication skills, with the ability to effectively proofread documents and correspondence.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Knowledge or experience with budgeting and expense tracking is a plus.
• Passion for the mission of the organization and working with individuals in need of physical therapy services.
  
  

Benefits

• 100% of Medical Benefits covered at 100% for employee.
• Opportunity to work in a meaningful, mission-driven organization.
• Professional development opportunities.
  
  

How To Apply

Please submit your resume to: Destiny.Ziarkowski@cybercoders.com

Email Your Resume In Word To

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

destiny.ziarkowski@cybercoders.com

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : DZ2-1842431 -- in the email subject line for your application to be considered.***
  
  

Destiny Ziarkowski - Sr. Executive Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

This job was first posted by CyberCoders on 02/26/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.