What are the responsibilities and job description for the Front Desk Coordinator/Administrative Assistant position at CyberTex Institute of Technology?
We are looking for someone with High Energy and great people skills, who believes in great customer service, helping others and is always smiling to become a part of our amazing team in Austin.
The Front Desk Coordinator/Administrative Assistant serves as the face of our company, and provides administrative and general office support.
Job duties would include, but are not limited to, Answering phone calls, and directing to the related party, assisting the admissions team, scheduling and administer testing for students, maintaining office supply inventory, planning office events, and other administrative duties as assigned.
Knowledge, Skills, & Abilities:
- Office management, administrative or assistant experience required
- Great Customer Service skills
- Ability to work under stress in a fast paced environment
- Ability to deal with multiple personalities and cultures
- Bilingual is preferred
- Attention to detail and problem-solving skills
- Knowledge of office management systems and procedures
- Good decision-making capability
- Solid written and verbal communication skills
- Proficiency in MS Outlook required
- Comfort in MS Word, PowerPoint and Excel is strongly preferred
- Strong time management skills
- Teamwork and collaboration
- Adaptability
- Takes Initiative
- Must have great organization skills, and be self motivated
Primary Functions and Responsibilities:
- Must be able to work 8:30 am till 5:30 pm Mon thru Fri.
- Carry out day start and day end procedures
- Providing general support to our Staff, Students and Prospects.
- Managing the reception area and break room to ensure a clean and professional image
- Watering few plants
- Answering and directing incoming phone calls
- Scheduling appointments
- Maintaining lead database
- Register, schedule, setup, and proctor all Testing
- Maintain prospect sheets, program brochures and company staff contact list
- Serving as the point person for maintenance, utilities, mail, courier, shopping, supplies, equipment, and errands
- Coordinating office staff and student activities such as student appreciation days, orientations, graduations etc. to ensure maximum efficiency
- Clerical and administrative responsibilities and tasks
- Scheduling and planning meetings as needed
- In charge of taking meeting minutes in staff meetings
- Maintaining office and instructional supplies, and create purchase orders
- Ordering food for meetings
- Maintaining office printer/scanner
- Partnering with management to maintain office policies as necessary
- Ability to occasionally lift office products and supplies, up to 20 pounds
- All other tasks as assigned by the supervisors
Great Salary Sick days Vacation Opportunity to grow with the company
Job Type: Full-time
Pay: From $16.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 2 years (Required)
Work Location: In person
Salary : $16