What are the responsibilities and job description for the Accounts Payable Specialist position at Cynet Systems?
Job Description:
Pay Range: $17.70hr - $22.70hr
Essential Functions:
Pay Range: $17.70hr - $22.70hr
Essential Functions:
- Under the general administrative direction of the Financial Manager.
- Accountant performs the accounts payable task to generate the bill payable schedules for the weekly town warrant.
- Assists in the monthly closing to update the trial balance and general ledger for the financial statement.
- Prepares account analyses used by management and for the year-end audit.
- Communicates with vendors requesting a variety of information to maintain proper vendor files and reconcile invoices for proper payment.
- Closely communicates with the xx Administrator to retrieve the necessary invoices and relevant information for processing.
- Reviews and classifies all invoices, credit card payments, electric refunds, water and sewer refunds, advanced construction refunds, travel expense reports, underground rebates, solar rebates, electric vehicle rebates and heat pump rebates for CMLP, Broadband, Minuteman Media Network, and the IT department, obtaining proper approvals.
- Reconciles invoices, gathering all supporting documents, for proper payment.
- Generates accounts payable cash reconciliation reports to prepare for month end cash disbursement.
- Assists in the monthly closing.
- Prepares journal entries to adjust erroneous entries when necessary.
- Develops and prepares summary financial reports, accounting reconciliations and other related financial documents.
- Prepares the weekly check run report.
- Communicates with vendors regarding overdue payments and missing invoices. Reconciles invoices for proper payment. Obtains a variety of information from new vendors and updates address information; maintains vendor files.
- Analyzes the account level detail for the year-end audit.
- Performs special projects and related responsibilities as initiated and requested.
- Performs other related duties as required, directed or as the situation dictates.
- Regular attendance and punctuality at the workplace is required.
- Here are the essential job functions we anticipate.
- Enter invoices to be paid in ERP systems (Munis and NISC iVue) with an eye for accuracy.
- Maintain documentation to allow for easy reconciliation of accounts payable batches.
- Scan paper invoices and other associated documents for electronic attachment in Munis and NISC iVue.
- Assist with reconciling invoices, gathering all supporting documents, for proper payment.
- Assists in the monthly closing as necessary.
- Prepares journal entries to adjust erroneous entries when necessary.
- Submit journal entries for approval in NISC iVue.
- Communicates with vendors regarding overdue payments and missing invoices. Reconciles invoices for proper payment.
- Obtains a variety of information from new vendors and updates address information; maintains vendor files.
- Develops and prepares summary financial reports, accounting reconciliations and other related financial documents.
- Performs other related duties as required, directed or as the situation dictates.
Salary : $18 - $23
