What are the responsibilities and job description for the Document Control Specialist position at Cynet Systems?
Job Description:
Responsibilities:
Responsibilities:
- Collect, organize, and administrate reports regarding progress.
- Support with the creation of progress, site, project, and management presentations
- Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items.
- Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
- Maintain a track record with table and charts of this information and share with required departments in the business.
- Keep an updated record of client personnel on site.
- Support the Site team with different reporting needs as may be required.
- Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
- Identify and eliminate waste or non-added value activities within the area of responsibility.
- Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
- Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
- Support/arrange the translation of documents.
- Keep an updated record of the delivery situation.
- Send and receive parcels.
- Administrate living quarters.
- Administrate site cars and local transportation.
- Administrate Site offices and facilities.
- Introduction of personal on administration and routines.
- Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
- Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
- Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Candidate-agers.
- Minimum 5 years of proven experience in administrative tasks, preferably in a construction or project management environment.
- Excellent written and verbal communication skills to effectively interact with team members, suppliers, and contractors.
- Strong organizational abilities to collect, organize, and maintain records, reports, and documentation accurately.
- High level of attention to detail to ensure accuracy in tracking personnel timesheets, working hours, and other administrative tasks.
- Demonstrated capability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
