What are the responsibilities and job description for the Operations and Events Coordinator position at Cynet Systems?
Job Description:
Pay Range: $24hr - $28hr
Responsibilities:
Pay Range: $24hr - $28hr
Responsibilities:
- Answers Operations and events Help Desk/Emergency phone and provides information or redirects call(s) as necessary. POC for customer walk-ins and emails.
- Coordinates work order database, including prioritizing, quality control, work assignment, high levels of customer service, and work order close-out.
- All requests for building services are received, processed, assigned, and closed out by the ops center.
- Runs work order reports to look at outstanding orders and follow up on status to complete close-out, and aware manager reports.
- Works regularly with Room Reservations in the Event Management System, especially during peak times.
- Understands scheduling restrictions, policies, and procedures.
- Coordinates operational event needs with work orders on events and works closely with operations teams to ensure seamless events.
- Manage student events and conferences, meet with all Student organizers 6-8 weeks before the conference, help students plan and organize, staff conferences.
- Event Management meetings/walkthroughs as needed.
- Events-related signage.
- Wes Meeting Agenda—track large events, produce agenda each week, also attend the meeting
- Processes vendor invoices, credit vouchers, HCOM, and P-Card transactions for the department; Orders supplies as needed, HCOM, etc.; Reconciles budgets and assists with maintaining financial documentation, providing information, research statistics, and analysis.
- Responsible for meticulous filing of all payment documents (paper/electronic)
- Provides a range of administrative support to CPO’s leadership and staff including, but not limited to word processing, PowerPoint creation, and document management; files and records management; processing contracts; preparing scheduled and ad hoc reports; scheduling rooms and meetings, processing financial transactions.
- Contributes to department goals by coordinating CPO alert emails, plant program, building signage such as wayfinding, office signage inserts, signage special projects, and general invoicing.
- Comprehensive knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook applications.
- Ability to successfully manage multiple assignments simultaneously and the ability to manage competing priorities.
- Knowledge of Aware Manager, EMS, Witts Mailroom preferred.
- Working knowledge of audio-visual hardware, software applications, video conference technologies, and related computer systems and programs.
- Excellent written and verbal communication and interpersonal skills are required for supporting staff, fellows, and external stakeholders.
- Requires skill and good judgment in communicating with staff, fellows, representatives from external organizations, and vendors.
- Demonstrated team player experience.
- Must possess excellent organizational skills and the ability to prioritize work assignments.
- Due to the nature of the job the candidate should be able to lift 40 pounds with assistance.
- Will be required to travel to multiple locations around campus on a daily basis.
Salary : $24 - $28
