Executive Assistant

Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership across multiple locations. The ideal candidate will assist the SVP of Music Programming Specials & Events, as well as the SVP and two VPs of Music & Celebrity Talent, providing a wide range of administrative support. This is a remote position with responsibilities for calendar management, expense reporting, document upkeep, and booking travel. The role will require a high level of organization, professionalism, and the ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide general administrative support to the SVP of Music Programming Specials & Events and the SVP and VPs of Music & Celebrity Talent.
• Manage executive calendars and schedule meetings
• Process expense reports and assist with other financial tracking for executives.
• Order office supplies and coordinate office services as needed.
• Organize and maintain department files, including calendars, distribution lists, and entertainment information databases.
• Assist in the creation and preparation of creative decks and presentations.
• Collaborate with the team to brainstorm and propose celebrity talent for upcoming projects and events across Music & Entertainment.
• Track important documents related to tentpoles and series, including deal memos, nominee invitations, talent trackers, etc.

Requirements:

• Bachelor’s Degree or equivalent work experience.
• 1-2 years of experience in television/media industry or similar roles.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Strong communication skills, both written and verbal.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Compensation:

• Up to $31.74/hr. (W2)

Req# VIAJP00001215