What are the responsibilities and job description for the Grants Reporting Specialist position at Cypress Hills Local Development?

Job Details

Level

Experienced

Job Location

Main Office - Brooklyn, NY

Position Type

Full Time

Education Level

Bachelor's combination of work exp.

Salary Range

60,000.00 - $65,000.00 Salary / year

Travel Percentage

None

Job Shift

Day (8-4pm or 9-5pm)

Job Category

Accounting

Description

With community residents leading the way, the mission of Cypress Hills Local Development Corporation (CHLDC) is to build a strong, sustainable Cypress Hills / East New York, where youth and adults achieve educational and economic success, secure healthy and affordable housing, and develop leadership skills to transform their lives and community.

Cypress Hills Local Development Corporation has an opening for one (1) full-time, experienced Grants Reporting Specialist to join our Finance Team. The Grants Reporting Specialist will manage the contracts and budgets of the organization. The Grants Reporting Specialist will maintain accurate contract and budget records and ensure compliance with Federal, State, and City funders. The ideal candidate will have a strong understanding of grants reporting process, principles and practices, excellent analytical and interpersonal skills, great attention to details, a keen interest in continuous process improvement, and the ability to work in a fast-paced environment.

Principal Duties :

Prepare and submit expense vouchers, invoices, and fiscal reports to various government agencies and private funders for assigned program areas in a timely manner, maintaining a calendar of reporting deadlines.
Accurately create journal entry batches in the General Ledger.
Adhere to government contracts, fiscal manuals, procedures, rules and regulations of government agencies, foundations and restricted funding sources.
Assist in the evaluation of agency's compliance with contract and funder requirements. Make recommendations for revisions to the organization's own fiscal manual based on these external guidelines.
Maintain contract documentation in the agency's financial database.
Regularly meet with Program Directors to discuss Budget vs Actual reports to assure they are in alignment with grant resources and requirements.
Track and manage all assigned grant budgets and ensure transparent and consistent allocations of salary and expenses.
Establish and maintain excellent working relationships with the fiscal departments / liaisons of external agencies.
Regularly coordinate with Program Directors to ensure grant funds are properly allocated to program initiatives while ensuring that no budgeted salary or expense is over or under funded.
Work with program staff in preparing budget modifications. Submit budget modifications in government agency sites.
Serve as liaison to government and other external contract monitors / grantors.
Monitor and track outstanding contract receivables related to assigned reporting grants.
Provide support to the Controller during funder and agency-wide audits.

Position Requirements :

Bachelor's Degree in Accounting / Finance preferred

Grant reporting experience in the nonprofit sector - at least 3 years.

Knowledge of Blackbaud (Financial Edge NXT) program, a plus

Knowledge of Fund Accounting preferred

Familiarity with government funding agencies and private founders.

Strong knowledge of accounting principles, grants reporting procedures, and financial reconciliation.

Proficiency in the use of Microsoft Excel and Google Sheets.

Digitally inclined, with the ability to automate processes

A positive attitude and eagerness to learn and grow

Familiarity with accounting systems

Excellent analytical and problem-solving skills

Highly organized and detail-oriented with the ability to work accurately in a fast-paced environment

Strong team player within a multi-functional team and to manage multiple deadlines

Excellent communication and interpersonal skills

Ability to work independently and as part of a team

Proficiency in Microsoft Office (Excel, Word)

Working knowledge of Google Workspace (Docs, GMail)

Work Environment :

The position works in an office / school setting during the workday. This role routinely uses standard equipment such as computers, cellphones, photocopiers, and standard equipment such as pens, safety scissors and tape dispensers.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and / or move objects up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel :

No travel is expected for this position.

Supervision :

Reports directly to the Director of Reporting and Accounts Receivable

Compensation :

60,000 to $65,000 dependent upon experience level plus a very competitive benefits package.

To Apply :

Please forward cover letter, resume, and three (3) references to the Director of Reporting and Accounts Receivable, Sefrina Boodram at sefrinab@cypresshills.org .

Three (3) typed, signed reference letters will be required if chosen for the position.

CYPRESS HILLS LOCAL DEVELOPMENT CORPORATION IS AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER AND IS COMMITTED TO WORKPLACE DIVERSITY AND INCLUSION.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.

We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.

EOE Minorities / Women / Disabled / Veterans

Salary : $60,000 - $65,000

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