Permit Coordinator

Job Title: PERMIT COORDINATOR
Department: Construction
Reports to: Department Manager or Branch Manager

Job Summary:

The Permit Coordinator will be responsible for managing and processing permit applications for garage door installations, ensuring compliance with local, state, and federal regulations. This role requires strong attention to detail, organization, and communication skills to coordinate with customers, sales representatives, and municipal offices. The Permit Coordinator plays a crucial role in facilitating a smooth installation process by ensuring all necessary permits are obtained accurately and efficiently.

Essential Job Duties:

Permit Processing & Compliance:

• Prepare, submit, and track permit applications for residential and commercial projects.
• Ensure all required documents, including engineering drawings, product approvals, and site plans, are included with permit applications.
• Maintain up-to-date knowledge of local building codes, zoning regulations, and permit requirements.
• Communicate with municipalities and building departments to resolve permit-related issues and obtain approvals.
• Follow up on permit statuses to ensure timely processing and prevent project delays.

Coordination & Communication:

• Work closely with sales representatives, customers, and installation teams to ensure permit requirements are met before job scheduling.
• Maintain professional and courteous communication with customers regarding permit status and requirements.
• Coordinate with engineers, inspectors, and local authorities as needed to facilitate approvals.
• Update internal teams on permit progress, delays, and any special conditions associated with installations.

Documentation & Record-Keeping:

• Maintain a detailed database of permit applications, approvals, and expiration dates.
• Ensure accurate filing and organization of permits, inspections, and compliance documents.
• Track permit fees and ensure payments are processed correctly.
• Prepare reports on permit activity, timelines, and trends to improve efficiency.

Essential Job Skills/Requirements:

• High school diploma required; college degree preferred.
• 2 years of experience in permitting, administration, or a related field.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to read and interpret construction plans and building codes.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively with a team.

Preferred Qualifications:

• Experience in the garage door, construction, or permitting industry.
• Knowledge of local building codes and permitting regulations.
• Familiarity with permit-tracking software and CRM systems.

Additional Details:

• Pay: Hourly
• Hours: 8:00 AM - 5:00 PM, Monday - Friday
• Travel: Occasionally (for permit submissions or inspections)
• Work Environment: Office setting

The above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside their normal responsibilities as needed.