Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant

Location: New York City, NY

Work Model: Full-Time, Onsite

Salary: Competitive, Commensurate with Experience

Reporting Structure: Report to CEO

About the Company: Our client is doing something truly unique in commercial real estate - rethinking traditional approaches to private credit while maximizing returns to investors. Their mission is to “build something awesome” with a client centric philosophy of service and an amazing team of innovative and driven professionals.

About the Role: The ideal candidate is highly skilled, proactive, and thrives in a high-performance culture. They should have sharp business acumen, and excel at balancing strategic thinking with flawless execution. This is more than just an administrative role—it's an opportunity to act as the CEO's trusted partner, driving key initiatives, ensuring operational excellence, and representing the firm at the highest level.

Duties & Responsibilities:

• Manage and prioritize the CEO’s demanding schedule, ensuring time is allocated effectively across strategic priorities.
• Anticipate needs, prepare briefings, and follow through on critical action items to keep initiatives on track.
• Serve as a gatekeeper and liaison, managing communication between the CEO, internal teams, and external stakeholders.
• Coordinate board meetings, investor presentations, and high-stakes negotiations with precision and discretion.
• Partner with the CEO to drive key projects from concept to completion, ensuring timely execution.
• Conduct research, analyze data, and provide actionable insights to support decision-making.
• Implement systems and tools to streamline operations, improve efficiency, and enhance collaboration.
• Identify and resolve workflow bottlenecks, optimizing productivity for the CEO and team.
• Oversee office operations, including supplies, vendors, and facilities, ensuring a professional and efficient environment.
• Assist in researching potential business opportunities or partnerships and support business development efforts.
• Handle personal scheduling, travel planning, purchases, RSVPs, and document organization.
• Manage prescriptions, errands, and personal communications with discretion.
• Exercise the highest level of confidentiality in managing both personal and professional matters.
• Build and maintain relationships with investors, clients, and industry leaders as a professional ambassador for the CEO.
• Represent the CEO in meetings or events when needed, ensuring alignment with the firm’s vision and values.
• Oversee travel arrangements, expense reports, and correspondence with exceptional attention to detail.
• Organize and maintain confidential files, agreements, and records critical to the firm's operations.

Education & Responsibilities:

• Experience: 5 years supporting C-suite executives, preferably in private equity, commercial real estate, or finance.
• Skills: Exceptional organizational skills, with the ability to manage competing priorities and execute flawlessly under pressure.
• Savvy: A knack for navigating complex business landscapes and maintaining discretion in sensitive matters.
• Technology: Proficiency in Microsoft Office Suite, project management tools, and CRM platforms.
• Adaptability: Comfortable in a fast-paced, ever-changing environment with shifting demands.
• Communication: Polished verbal and written communication skills, with the confidence to represent the CEO and firm professionally.