Clinical Coordinator - School of Pharmacy

Summary:

The Clinical Coordinator reports directly the Director of Experiential Education and secondarily to the Dean of the D’Youville School of Pharmacy (DYUSOP). The Clinical Coordinator will collaborate closely with administrators, faculty, and staff, as well as various outside stakeholders, in the development, implementation, and ongoing improvement of high quality and pedagogically sound experiential offerings. In particular, the Clinical Coordinator directly supports the Office of Experiential Education and its Director in all aspects of the School’s Introductory and Advanced Pharmacy Practice Experiences with a particular focus on finding, establishing, and placing student pharmacists within the School’s 3-year legacy, and 3-year in-person and online pathways.

Responsibilities:

Introductory Pharmacy Practice Experiences (IPPEs; P1-P3 years):

IPPE scheduling for trimesters 1-6 including, setting up contracts with any new sites for IPPE rotations, and participating in the vetting of both the site and preceptor.

Certificates of Insurance - ongoing emails to Lawley Insurance for new affiliated IPPE rotation sites

License requirements for out of state and international (Canada) rotations.

Check student requirements for out of area intern permits.

Site On-Boarding for IPPE rotations (add new preceptor to CORE EMS, preceptor eligibility, affiliation agreement, solicit preceptor availability, maintain relationship with preceptors, and add availability)

Arrange and participate in preceptor and site visits (all year) either in person or virtual

IPPE debrief scheduling and planning for trimesters 1-6

Understanding of CORE (scheduler, assessment EMS, preceptor training and match creation)

Update, maintain, and delivery of IPPE (and APPE) assessments and assignments

HIPPA and Blood Borne Pathogens Training Requirements

Updating of Student Manuals

Work with Director to check on submitted assignments and assessments in CORE EMS.

Verify yearly immunization requirements and yearly updates: Flu, PPD, Tdap, COVID, and site-specific

Participate in Clinical Coordinator meetings on the campus (1 hour/ 3-4 times per year)

Daily unplanned tasks or student concerns/ issues that may arise

Advanced Pharmacy Practice Experiences (APPEs; P4 year)

APPE scheduling trimesters 7-9 such as process any new student rotation requests-new site affiliation agreements, APPE orientations (Financial aid/Student accounts, APPE assignments and RxPrep), daily schedule assistance with students, schedule assistance with preceptors and collect longitudinal assignment sheets from APPE students, and participating in the vetting of both the site and preceptor.

Check student requirements for out of area intern permits

APPE Rotations – Soliciting preceptor availability and for new preceptors solicit preceptor eligibility forms, site requirements and student on-boarding, vet site via phone or site visit, send personal email with all information attached, and set up site, preceptor and rotation in CORE EMS, check for certificates of insurance for all clinical sites.

International Rotations abroad - coordinate with students and preceptors

CORE EMS APPE Ranking Cycle including student ranking process, APPE Match process, analysis of student schedules, release of APPE schedule to students (ongoing adjustments as necessary), and open APPE schedule to preceptors

CORE EMS duties and responsibilities for APPE block maintenance:

Preceptor and student emails one week prior to new block

Preceptor and student email reminders for the ending block

Mid-Point Evaluations (telephone and email check in with preceptors)

Check final evaluations (student and preceptor – follow up with emails from CORE EMS, personal emails and phone calls if delinquent)

Checking registration using the BI Launch Pad (also for IPPEs) and making sure students are registered for all correct experiential courses.

Qualifications:

Education:

Associate’s or Bachelor’s (preferred) degree

Experience:

Experience in a business or educational setting.

Management background or equivalent professional history

Skills & Abilities:

Good communication and organizational skills

Excellent interpersonal skills

Respond in a timely, courteous, and professional manner

Excellent skills with MS Office: Access, Excel, Word programs, and other requisite software.

Web based instruction and communication.

Ability to make decisions, work under pressure, and meet deadlines independently.

Maintain professional appearance.

Responsible and able to problem solve.

Strong organizational, communication and interpersonal skills.

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full-time, Non-Exempt

Pay: $42,000.00 - $45,000.00 Annually

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

About D'Youville University:

Shaping the Future of Education at D'Youville University

D’Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D’Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society.

A Dynamic and Purpose-Driven Community

Located on Buffalo’s vibrant West Side, just blocks from a bustling downtown, D’Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education.

A Place for Growth and Innovation

D’Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility making us the top private university in the City of Buffalo.

Why Work with Us?

As a D’Youville University Saint, you’ll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you’ll have the opportunity to contribute to a university making a real difference—for our students, our community, and our world. Explore the possibilities at dyu.edu.

All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.