What are the responsibilities and job description for the Administrative Coordinator position at D3 Search?
D3 Search is actively recruiting an Administrative Coordinator for a leading international law practice with an office located in Irvine, CA (92614)
Position Title:
Administrative Coordinator
- Note: 3 years’ administrative office experience in a professional services or legal environment required.
Location/Map:
Irvine, CA (92614)
Employment Status:
Full-time | direct hire employment opportunity. Non-Exempt role (OT-eligible).
Employer Work Model:
Flexible hybrid 3/2 work model.
Position Overview:
The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities. In this capacity, the Administrative Coordinator will:
- Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
- Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
- Coordinate office/social events and office-specific programs;
- Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
- Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
- Work overtime as required; and
- Handle additional administrative projects as assigned.
Proficiencies:
- Advanced proficiency in MS Word and related document editing and comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced proficiency with coordinating training programs and events;
- Advanced proficiency in rules of English grammar, spelling and punctuation;
- Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
- Fundamental proficiency in document management applications (WorkSite).
Education & Qualifications:
- Associate's degree (preferred); Bachelor’s degree (preferred);
- At least 3 years of administrative office experience; and
- At least 3 years of experience in a professional services or legal environment (preferred).
Salary/Compensation & Benefits:
Annual salary range is 58-72K (DOE/DOQ). Firm offers a rich and comprehensive benefits package.
If interested in this full-time/direct hire Administrative Coordinator role with this highly respected international law practice located Irvine, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante | D3 Search
📬domenic@d3search.com
📌 www.d3search.com
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
Salary : $58,000 - $72,000
