Payroll/AP Specialist

Description

Location: Kent WA

Position: Payroll/AP Specialist
Department: Accounting
Reports to: AR-AP Manager

Work Schedule: Monday – Friday, 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM (Hybrid – 4 days in office, 1 remote) 

Are you a meticulous payroll and accounts payable professional looking for an opportunity that challenges and excites you? Join our dynamic Accounting team as a Payroll/AP Specialist, where you’ll play a crucial role in ensuring smooth payroll operations and vendor payment processes. This is more than just a job—it’s a chance to be part of a company that values its people, fosters growth, and believes in making work fun and fulfilling!

Requirements

Payroll Responsibilities:

• Process multi-state payroll accurately using Paylocity.
• Maintain and audit timekeeping records and assist supervisors with corrections.
• Handle commissions, benefits deductions, garnishments, and 401(k) contributions.
• Ensure payroll tax compliance and resolve tax-related inquiries.
• Prepare payroll journal entries and assist with year-end reporting (W-2s, tax reconciliations).
• Support HR with payroll system administration and troubleshooting.
• Assist in compliance reporting and 5500 filings.
• Maintain employee schedules and payroll records in Paylocity. 
•  Address employee inquiries regarding payroll, deductions, and benefits.  

Accounts Payable Responsibilities:

•  Retrieve invoices from benefit systems and enter them into the AP system for processing.  
• Process invoices, payments, and weekly check runs.
• Manage the AP inbox, respond to vendor inquiries, and reconcile statements.
• Maintain vendor compliance by collecting W-9s and Certificates of Insurance.
• Keep accurate AP records and support internal/external audits.
• Assist the department and CFO with special projects and financial reporting.

Required Skills/Abilities: 

• Payroll Expertise: Strong knowledge of payroll processing, tax compliance, and wage deductions (garnishments, 401(k), benefits). 
• Accounts Payable Knowledge: Familiarity with AP procedures, invoice reconciliation, and vendor management. 
• Software Proficiency: Experience with payroll systems (Paylocity preferred) and accounting software/ERP systems. 
• Attention to Detail: High level of accuracy in data entry, auditing, and financial reconciliation. 
• Problem-Solving Skills: Ability to research and resolve payroll and AP-related discrepancies. 
• Confidentiality & Ethics: Must maintain strict confidentiality with payroll and financial information. 
• Communication Skills: Strong written and verbal communication to support employees and vendors. 
• Time Management: Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision. 
• Proficiency in Microsoft Office Suite: Excel (v-lookups, pivot tables), Outlook, Word, and Teams. 

 Education and Experience: 

• Associate degree in Accounting, Finance, or a related field (or equivalent work experience). 
• Minimum 3 years of payroll processing experience for 50 employees. 
• Recent experience with Paylocity is strongly preferred. 
• Experience handling multi-state payroll processing, payroll taxes, and benefits deductions. 
• Prior experience with garnishments, 401(k) administration, and compliance reporting. 
• Knowledge of prevailing wage reporting is a plus. 
• Certified Payroll Professional (CPP) certification is preferred but not required. 

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer. 
• Ability to use a keyboard, computer mouse, and phone for extended periods. 
• Must be able to communicate clearly and effectively. 

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer. 
• Ability to use a keyboard, computer mouse, and phone for extended periods. 
• Must be able to communicate clearly and effectively. 

Live and Promote our Company Values 

• Care for each other. 
• Have fun at work. 
• Do what’s right. 
• Strive for improvement. 

Benefits That Match Your Dedication!

Work Schedule:

•40 hours a week; Monday – Friday, 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM (Hybrid – 4 days in office, 1 remote) 

•We prioritize flexibility and work-life balance to ensure your professional and personal life harmonize seamlessly.

Salary:

•Hourly rate: $25 - $30 per hour.

Benefits: 

DACO values the well-being and satisfaction of our team members. As a Customer Service Representative, you will enjoy a comprehensive benefits package, including:

• Paid Time Off: Generous paid vacation, holidays, sick time, volunteer time off, and floating personal days to recharge and rejuvenate.
• Health Benefits: Medical, dental, and vision benefits kick in after just 30 days, ensuring you and your family are well taken care of.
• Retirement Plan: Secure your future by joining our 401K retirement plan with a company match, providing financial peace of mind.
• Supplemental Health Benefits: Additional benefits designed to support your overall well-being, reflecting our commitment to your holistic health.

About DACO: Transforming 50 Years of Integrity into Every Interaction!

Established in 1972, DACO has been a beacon of honesty and integrity in the material handling industry for almost five decades. Our journey, rooted in commitment, has allowed us to carve a distinctive niche for ourselves in the Northwest and beyond. Today, our expansive warehouse is a hub for a diverse range of material handling products, showcasing our unwavering dedication to meeting our customers' needs.

What Sets Us Apart:

• Legacy of Honesty and Integrity: Since our inception, DACO has stood out from the competition by upholding principles of honesty and integrity, shaping our identity in the industry.
• Comprehensive Product Range: From compact handheld totes to robust pallet racking and everything in between, DACO boasts an extensive inventory to fulfill the diverse requirements of our customers.
• Material Handling Unveiled: Ever wondered about the connection between material handling and your daily life? At DACO, we bring material handling to the forefront of your existence. Our products play a vital role in the journey of everything you encounter – from the food you eat to the roads you drive on. We are an integral part of your life, facilitating the seamless movement of products from the smallest seed to the largest supermarket.

Our Impact on Your World:

• Everyday Applications: DACO's material handling solutions are woven into the fabric of your daily life, impacting everything from the production of goods to their transportation and distribution.
• End-to-End Support: Whether it's a simple design or a complex integration, DACO takes pride in handling customer needs from concept to completion, ensuring a smooth and efficient process.

Salary : $25 - $30